Sponsored Programs Administrator (PER DIEM)
About The Position
The Sponsored Projects Administrator manages the full grant lifecycle, from proposal preparation and submission through award setup, reporting, and closeout. The role coordinates with principal investigators, department administration, program staff, the compliance office, legal, and grants accounting to ensure compliance, financial accuracy, and oversight of sponsored projects. It also includes data analytics for the proposal and awards portfolio under management. The administrator assists with identifying funding opportunities and interpreting sponsor guidelines; supports proposal development, budgets, compliance checks, and submissions; coordinates internal approvals; facilitates award acceptance and setup; monitors budgets, expenditures, and cost-share commitments; prepares sponsor reports; manages award modifications; oversees closeout and audit documentation; maintains proposal and award records; and generates reports and dashboards on performance metrics and funding trends.
Requirements
- 3–5 years of experience in sponsored projects administration.
- Knowledge of federal, state, and foundation funding regulations.
- Proficiency in grants management systems and Microsoft Excel.
- Bachelor’s degree in Business, Finance, Public Administration, or a related field.
- Candidates without an active CRA certification must obtain certification within two years of their employment start date.
Nice To Haves
- CRA certification is preferred.
Responsibilities
- Assist in identifying funding opportunities and interpreting sponsor guidelines.
- Support proposal development, including budget preparation, compliance checks, and submission.
- Coordinate internal approvals and ensure adherence to institutional and sponsor requirements.
- Facilitate award acceptance and setup in collaboration with grants accounting and compliance.
- Monitor budgets, expenditures, and cost-share commitments for accuracy and compliance.
- Prepare and submit financial and progress reports to sponsors.
- Manage award modifications, including no-cost extensions and budget revisions.
- Oversee closeout processes and provide documentation for audits.
- Maintain accurate records of proposals and awards.
- Generate reports and dashboards to track performance metrics and funding trends.
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What This Job Offers
Career Level
Mid Level
