College of Humanities and Social Sciences- Speech and Debate and Front Office Assistant (FWS)

Grand Canyon University•Phoenix, AZ

10d•Onsite

About The Position

This position is only available to students who qualify for Federal Work Study. The purpose of this role is to assist with the Speech and Debate Team and support the Dean, Faculty, and Administration with college operations. The assistant will handle administrative tasks, manage the reception desk, and provide specific support for the Speech and Debate Team's logistical and financial needs.

Requirements

Must possess excellent verbal and written communication skills.
Proficient typing skills.
Must be comfortable working in a professional environment with all levels of staff and faculty.
Must be service oriented.
Must be comfortable with GCU’s campus and departments to direct guests, students and staff.
Must have prior computer knowledge and be able to copy, scan and fax documents.
Must be proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint).
Self-motivated with a desire to learn and serve
Must be able to learn (or have prior knowledge of) the Resource Scheduler system.
Enrolled at GCU as a full-time student in a Bachelor’s program or Master’s program.
Retain a 2.0 GPA as a Bachelor level student or a 3.0 GPA as a Master level student.
Maintain good financial and academic (SAP) standing with the University.

Nice To Haves

Qualify for Federal Work Study

Responsibilities

Assist with Administrative Tasks
Greet all college visitors ranging from fellow students to outside dignitaries and direct them accordingly
Schedule Interviews and meetings
Create and edit Microsoft Documents (Outlook, Excel, Word, Power Point)
Become comfortable and utilize use campus systems, such as Resource Scheduler to schedule rooms and meetings
Answer and make phone calls in a professional manner
Assist in managing CHSS email inbox
Organize reception desk, check supplies, keep clean
Organize and clean copy room and break room
Organize and distribute mail
Make lodging, vehicle, and tournament reservations.
Create requisitions necessary for travel funds.
Create check requests for judges and tournament competition fees.
Help budget and organize receipts for reconciliation.
Various tasks assigned in preparation for tournaments.
Be a positive representative of the college in relation to other various departments across campus
Other duties as assigned