Specimen Management Coordinator I

Bureau Veritas•Indianapolis, IN

4d•$20 - $23•Onsite

About The Position

The Specimen Management Coordinator is responsible for Phase 1 regulated life cycle of functions within Sample Management, including reagents, specimens and reports, data and documents. The position is client facing, customer service orientated, working collaboratively with current and new processes. Has a high level of communication.

Requirements

Must be self-driven, be able to work collaboratively. Identify issues and follow up with timely resolution
Must have high attention to detail for quality and strong organization skills.
Strong client-facing skills with professional communication skills in both written and verbal formats
Proven Microsoft Word, Excel, Teams, SharePoint, and PowerPoint skills
Ability to quickly learn and understand job-specific software is and new services
Ability to understand basic scientific terminology and communicate it to others
A strong team player able to champion a collaborative team environment
Be a proven multi-tasker in a deadline driven environment
Possess strong organizational skills and communicate effectively
Adheres to Company Values
Associate’s degree in closely related field
An equivalent combination of education and experience may be accepted in lieu of above.

Nice To Haves

Experience of working in a regulatory compliant environment with documentation practices is an advantage.
Experience with Specimen management preferred

Responsibilities

Functions include but are not limited to, data upload, document QC, manifest formatting, shipment receipt, inventory, QC, storage, transfer and re-receipt, compound ordering. Customer service, managing client requests/orders within TAT, tracking emails and workflow, developing processes, and implementing new automated software for sample management.
Specimen management coordinator functions collaboratively with the team on receiving, QC, shipping, disposals, registering, tracking, storing, labeling and routing samples and reagents upon client request.
Provide exceptional customer service and support. Learns new processes and provides issues resolution.
Works seamlessly with other tasks.
Maintain confidential information.
Maintain multiple communications streams with internal and external partners (CRO) including portals, SharePoint Sites, and MS Outlook email.
Documentation – Generate, QC and maintain documents ensuring all information is accurate, up to date and complies with Good Documentation Practices to meet regulatory guidelines and audit readiness
Responsible for transferring data from external and internal vendor portals to multiple locations for the client.
Must be highly organized, able to manage multiple work and communications lines between external vendors and internal clients.
Be a collaborative team member to share knowledge and support cross functional areas
Follow the guidelines set forth with clients and Company Quality, Health, Safety, Security and Environmental policies and procedures.
Comply with clients’ and Company management systems in accordance with appropriate regulatory agencies.
Perform other essential tasks, projects, and responsibilities as required.
Other duties as defined by Manager, department needs and workload