Specifications Coordinator

Parkhill•Oklahoma City, OK

About The Position

The Specifications Coordinator supports firm-wide project delivery excellence by preparing, coordinating, and delivering accurate, organized project manuals and related documentation. Working with the Specifications & Materials Manager, Specifications Specialist, and project teams, the role coordinates information, maintains document standards, tracks deadlines, and supports established specifications and materials workflows. The position contributes to consistent project delivery through careful document preparation, proactive communication, and continuous improvement. Parkhill describes its culture as focused on building community, supporting employee growth, and creating lasting impact. It is an architectural and engineering firm with 16 offices throughout Texas, New Mexico, and Oklahoma.

Requirements

Associate or bachelor's degree in a relevant discipline, or equivalent professional experience.
Advanced word-processing and document-production skills, including proficiency with Microsoft Word and Adobe Acrobat.
Strong organizational and documentation skills.
Ability to follow defined workflows and procedures.
Effective written and verbal communication skills.

Nice To Haves

At least 2 years of relevant experience within the AEC industry or a similar project-based environment, with experience in document coordination, construction documentation, specifications, or related project delivery preferred.
Familiarity with specification software and digital specification workflows.
Specpoint experience preferred.

Responsibilities

Coordinate specifications and materials documentation and workflows in support of the Specifications & Materials team and project teams across the firm.
Prepare, organize, coordinate, and distribute project manuals and related documentation according to established standards and workflows.
Coordinate project information, assignments, and deadlines with team members to support timely delivery.
Maintain accurate and organized project files, records, and team resources.
Support consistent use of approved standards, templates, software, and procedures.
Review documents for completeness, accuracy, and consistent formatting, and communicate items requiring clarification or technical review.
Communicate progress, outstanding needs, and workload concerns to appropriate team members.
Maintain organized specifications and materials information, project resources, and supporting documentation according to established standards.
Participate in training and contribute to improvements in team processes and collaboration.
Provide additional administrative support as assigned to meet team and project needs.

Benefits

Hybrid/flexible work schedules and a flexible work environment.
Generous PTO and paid holidays.
Specialized training, continuing education, professional licensing, and intern development programs.
Multiple health plan options.
Flexible spending account for dependent care.
Health savings account contributions.
Employer 401(k) contribution.
Employer-paid basic life insurance.
Employer-paid short- and long-term disability.
Performance bonuses.
Mental health care.
Culture committees.
Wellness program.
Charitable giving match.