Specification Lead

Egis Group•Toronto, ON

3d•Onsite

About The Position

We are seeking an experienced and detail-oriented Specification Lead to join our major aviation project in Toronto, Canada. In this pivotal role, you will take ownership of specification development and management, ensuring technical accuracy, compliance with aviation standards, and seamless integration across all project workstreams. The successful candidate will demonstrate exceptional analytical capabilities, decisive leadership, and a commitment to delivering world-class technical documentation that meets the rigorous demands of the aviation industry.

Requirements

Minimum 8 years' experience in aviation or aerospace specification development, technical documentation, or systems engineering
Proven track record leading specification efforts on major, complex projects within the aviation or defence sectors
Comprehensive knowledge of aviation standards and regulations, including AS9100, DO-178C, FAA Part 23/25, and equivalent international standards
Advanced technical writing and documentation skills with the ability to communicate complex concepts clearly and concisely
Proficiency with specification management tools such as IBM DOORS, Requisite Pro, or equivalent platforms
Strong project management experience, including planning, scheduling, and resource coordination
Excellent analytical and problem-solving capabilities with meticulous attention to detail
Demonstrated leadership experience managing teams and stakeholders across multiple organisational levels
Ability to work effectively in a matrix environment and collaborate with diverse technical and non-technical teams
Strong organisational skills and the ability to manage multiple workstreams simultaneously

Nice To Haves

Experience with systems engineering methodologies (INCOSE, V-model, or Agile approaches)
Knowledge of configuration management and change control processes
Familiarity with aviation certification and approval processes
Background in defence or aerospace programme management
Experience with requirements traceability and impact analysis
Knowledge of digital specification tools and collaborative platforms

Responsibilities

Lead the development, review, and maintenance of comprehensive technical specifications for major aviation project deliverables, ensuring compliance with AS9100, DO-178C, FAA regulations, and other applicable aviation standards
Manage the specification baseline and control changes through formal configuration management processes, maintaining traceability and version control across all documentation
Collaborate with cross-functional teams including engineering, systems, quality assurance, and programme management to gather requirements and translate them into clear, unambiguous specifications
Conduct rigorous analysis of specification requirements to identify gaps, inconsistencies, and potential risks, proposing solutions and mitigation strategies
Oversee the specification review and approval process, facilitating stakeholder engagement and ensuring all parties understand and endorse technical requirements
Mentor and guide junior specification engineers and technical writers, fostering a culture of excellence and continuous improvement within the specification function
Utilise specification management tools and systems to organise, track, and report on specification status, metrics, and compliance
Ensure all specifications are organised, accessible, and maintained in accordance with project and organisational standards
Liaise with regulatory bodies and certification authorities as required, supporting compliance demonstrations and audit activities
Contribute to project planning and scheduling activities related to specification development and delivery milestones