Specialty Hiring Associate
About The Position
The Specialty Hiring Associate provides administrative and processing support for the on/off boarding of subcontracted resources working with a variety of resource suppliers across TMHP Operations. This role includes verification of weekly timesheets from the two timesheet systems to ensure accurate billing and timely payroll processing approvals. The Specialty Hiring Associate is an individual contributor focused on learning and executing established Specialty Hiring processes, following documented procedures, and delivering consistent and accurate operational support. This role escalates issues and complex questions to the CL-11 Specialty Hiring Analyst or Team Lead.
Requirements
- Minimum of 2 years of relevant experience in operations, administrative support, HR, or a related function
- Microsoft Word – Minimum Intermediate Level
- Microsoft Excel – Minimum Intermediate Level
- Microsoft Outlook
- Microsoft Teams
- Microsoft Copilot – foundational proficiency
- Microsoft Visio – foundational proficiency, including the ability to open, read, and navigate existing process maps and Visio flow diagrams
- Excellent organizational skills
- Effective written and verbal communication skills
- Attention to detail and ability to follow documented procedures
- Learns and follows established processes.
- Executes assigned tasks accurately and within service level expectations.
- Seeks guidance from the CL-11 SME or Team Lead when questions or issues arise.
- Contributes as an individual team member and supports team goals.
- Maintains strong customer service, communication, and collaboration behaviors.
- Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States.
Nice To Haves
- Bachelor's degree
- Prior experience in HR (Human Resource) or Recruiting
- Familiarity with timesheet or contractor management systems (e.g., Beeline)
Responsibilities
- Performs end-to-end process tasks associated with subcontractor new hire recruiting, onboarding, file maintenance, and offboarding.
- Provides administrative support for internal and external resource loan processes.
- Reviews candidate background check status for completion and compliance.
- Coordinates with other internal areas for new hire equipment, network access, and training needs.
- Collaborates with Accenture's Contractor Exchange (CX) and Procurement Teams for onboarding candidates.
- Tracks and supports staffing requisitions and Supplier communication requests for Operations business areas.
- Monitors communication received from staffing suppliers to the project.
- Reviews resumes between Suppliers and Hiring Managers, as needed.
- Coordinates interviews and offers between Hiring Managers and Suppliers.
- Verifies weekly timesheets and support the operational area with Accenture time sheet approvals to support accurate billing and timely payroll approvals.
- Follows documented procedures to maintain compliance with Accenture and TMHP contractor policies.
- Maintains accurate onboarding trackers, records, and documentation as directed.
- Contributes to weekly reports and monthly deliverables for leadership.
- Attends daily team huddles to ensure all processes are on track; raises risks or issues promptly.
- Supports all functions of the Specialty Hiring team to ensure business continuity and consistent service delivery.
- Supports new Hiring Managers with learning and training needs for processes related to working with contractors.
Benefits
- medical, dental, vision, life, and long-term disability coverage
- a 401(k) plan
- bonus opportunities
- paid holidays
- paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
