Specialist, Transportation Services
About The Position
The Transportation Services department is responsible for providing a holistic transportation hub focused on addressing the planning, implementation, operations and delivery of all modes of transportation in the City of Ottawa. You are responsible for: coordinating and providing project management support for assigned department and/or corporate-wide projects; development, research and evaluation services concerning branch and/or department policies, programs and procedures; issues and inquiry management services; process and performance improvement services; and supervision of the work of staff assigned to these projects. The Specialist, Transit Services supports the Rail Construction Program’s financial processes and procedures. Working with and reporting to the Manager, Program Management & Technical Services, the Specialist, Transit Services primarily focuses on supporting the budget support scope (and associated processes and procedures) which are critical to the management of the Program’s budget. This includes, but is not limited to leading the budget planning exercise ((annual/report-based budget asks) including working with subject matter experts to identify budget needs and pressures and drafting content/narrative for budget asks), performing financial/budget reviews (participating in monthly and quarterly reviews, identifying trends and gaps, addressing questions, monitoring contingency spends, developing branch spend and pressure reports), support the collection and development of Contingency Management Committee content, processing payments of various types from various vendors (Construction Period Payments, Cash Allowance, Minor Deficiencies, etc.), monitors and executes upon other crucial elements of the RCPs financial requirements.
Requirements
- Completion of 4 year university degree in Business Administration, Public Administration or related field
- Minimum of 5 years of progressively responsible and practical experience managing projects of increasing complexity
- Project management methodologies and new practices
- Research and analytic skills including data modelling techniques
- City budgeting and accounting practices
- Strategic thinking and direction
- Computer technology and communications systems
- Must possess the training, experience and knowledge to organize the work and its performance
- Knowledge of applicable health and safety legislation, including the rights and duties of workers
- Ability to work on a wide range of projects of a complex and diverse nature
- Superior writing skills and strong verbal communication skills
- Supervise and provide leadership to consultants and staff assigned temporarily to a projects
- Effectively listen to other viewpoints/opinions/concerns in order to provide leadership and advance business relationships
- Influence others and build consensus among stakeholders to find resolution to differing points of view
- Recognize the sensitivity and confidentiality of specific issues and address them accordingly
- Successfully obtain feedback, clarify issues, discuss impacts, and improve relationships
- Develop and deliver effective presentation / training sessions
- Use brainstorming techniques and to document ideas without judgement
- Articulate information to ensure understanding from public/stakeholders/staff
- Build strong working and positive working relationships with elected officials, public and industry stakeholders
- Create reports, flow charts, visual models to demonstrate issues and problems so that information is concise and makes sense
- Lead technical and non-technical teams
- Organize work and meet deadlines
- Preparing reports for council consideration
- Make presentations to senior management
- Excellent oral and written communications
- Ability to handle multiple overlapping projects
- Effective interpersonal skills
- Tact and diplomacy
- English oral, reading, writing
Nice To Haves
- Previous project management experience
Responsibilities
- Coordinating and providing project management support for assigned department and/or corporate-wide projects
- Development, research and evaluation services concerning branch and/or department policies, programs and procedures
- Issues and inquiry management services
- Process and performance improvement services
- Supervision of the work of staff assigned to these projects
- Supporting the Rail Construction Program’s financial processes and procedures
- Leading the budget planning exercise (annual/report-based budget asks)
- Working with subject matter experts to identify budget needs and pressures
- Drafting content/narrative for budget asks
- Performing financial/budget reviews (participating in monthly and quarterly reviews, identifying trends and gaps, addressing questions, monitoring contingency spends, developing branch spend and pressure reports)
- Supporting the collection and development of Contingency Management Committee content
- Processing payments of various types from various vendors (Construction Period Payments, Cash Allowance, Minor Deficiencies, etc.)
- Monitoring and executing upon other crucial elements of the RCPs financial requirements
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
