Specialist, Supply Chain

Alberta Energy Regulator•Calgary, AB

23h•CA$98,090 - CA$115,400•Hybrid

About The Position

The Specialist, Supply Chain role is responsible for managing the supply chain life cycle (and associated processes) of goods and services through partnership and proactive collaboration with internal and external stakeholders. The role explores possibilities for better business value through strategic sourcing, while ensuring compliance, transparency and fairness in relation to the vendor community and has a specific focus on People Services such as contracting Contingent workers and human resources portfolios.

Requirements

Undergraduate degree in a related area such as Supply Chain Management.
At least 5 years of related experience in procurement activities including sourcing.
Demonstrable skills in teamwork including negotiating, problem-solving, communicating and active listening.
Highly organized and capable of multi-tasking.

Nice To Haves

A Supply Chain Management designation such as Supply Chain Management Professional (SCMP) or Certified Purchasing Professional (CPP) would be an asset.
Knowledge of procurement modules in ERP systems, such as Workday, would be desirable.
Public sector procurement experience would be an asset.
Prior experience in People Services and Contingent Worker categories would be an asset.

Responsibilities

Advising and leading internal stakeholders on Alberta Energy Regulator's (AER) ‘procure to pay’ process for spend in assigned categories, with a focus on educating the business on supply chain processes, contract law, trade agreements, contract management, and competitive bidding.
Obtaining in-depth understanding of business needs, regularly communicating with branches, and influencing branch views on how to strategically source goods and services and guide branches on the meeting of key performance indicators.
Liaising with the vendor community to assist in understanding AER’s business requirements.
Leading the business through informal and formal public supply chain processes by soliciting bids, quotes, proposals, pre-qualification and requests for information, and engaging with external stakeholders as required.
Leading the ‘commercial evaluation’ process and ensuring all processes are managed in an open, fair, and transparent manner.
Leading and facilitating competitive bidding process for staff augmentation requirements utilizing prequalified suppliers. This will involve collaboration between internal business stakeholders to define the scope of work and coordinate all invitational competitive bidding and evaluation processes specific to this portfolio.
Upholding the governance and control framework for the procure to pay process by reviewing all Purchase Orders for appropriate approvals, ensuring appropriate terms and conditions govern the delivery of goods and services, ensuring Finance and Legal Reviews on applicable contracts are completed, mitigating risks, achieving cost savings, assisting/leading negotiations, and ensuring the best value over the contract term.
Completing administrative tasks such as; purchase order creation, project tracking, value creation tracking, monitoring procurement inbox, addressing audit action items as required, and recommending improvements and best practices to streamline the ‘procure to pay’ process.