Specialist, Safety - South Windsor, CT

Military Spouse Corporate Career Network•South Windsor, CT

2d•Onsite

About The Position

The primary purpose of this position is to ensure the Safety and health of all personnel in the facility, including, but not limited to all full time and temporary employes, contractors, vendors, and visitors. This position will also monitor and report assigned maintenance elements of the operation such as preventative maintenance schedules and planned equipment repair as it pertains to any safety concerns. The position will communicate the results of the projects and assignments of each Parts Distribution Center to the Headquarters Safety Department and maintain records in the company EHS system. This position will report directly to the Regional Employee Relations & Safety Manager with a dotted line to the Safety Supervisor.

Requirements

Ensure all safety policies and procedures are properly implemented and reinforced consistently as required by the company.
Create, develop and implement new and/or updated Safety processes and procedures with the guidance, assistance, and direction of the HQ Safety team.
Drive company safety KPI’s and ensure training and SOPs are current and reinforced locally.
Monitor, report, track, and address all safety prevention efforts and maintenance activities within the PDC.
Ensure proper actions and maintenance is performed, recorded, reported, and that appropriate countermeasures take place.
Conduct ongoing audits to ensure that compliance documentation is completed accurately and timely as per company policies and procedures.
Partner with local management team and Human Resources to ensure that identified deficiencies are addressed promptly.
Oversee and ensure that key safety elements are implemented within any new processes and ensure that proper job hazard analysis is conducted when necessary.
Ensure timely reporting of all incidents including, but not limited to injuries, illnesses, property damage accidents, and near misses.
Take ownership of the investigation process for all incidents including, but not limited to injuries, illnesses, property damage accidents, and near misses inclusive of assessment of additional training and/ or retraining.
Partner with local management team to ensure that all investigations are completed timely and thoroughly according to company and compliance expectations.
Ensure completion of weekly safety team meetings, including proper documentation of meeting minutes and ensuring proper follow up to any pending items or safety suggestions or concerns.
Drive ongoing improvement to ensure safety team responsibilities and proactive participation.
Ensure completion of weekly visual and documented inspections inclusive of an effective tracking method to ensure countermeasures are completed timely and ensure regulatory compliance.
Partner with local management and HQ safety team to ensure that ongoing analysis of injury causes are being completed in order to address root causes (EX- ensuring pick ready locations, auditing training, proper lifting, etc.)
Work with local management team to ensure daily safety awareness meetings take place and ensure consistent communication takes place across all shifts.
Work with local management team and HRBP to develop and implement strategies to reduce or eliminate risk as identified.
Promote safety awareness through regular training sessions and by providing informational materials as per MPA provided training materials and policies and procedures.
Stay up to date with policies, procedures, training, and SOP updates as necessary and ensure adequate communication takes place so that everyone at the location is aware of the changes.
Ensure timely investigation of any safety concerns or complaints and partner with local management and HRBP as necessary to ensure prompt resolution.
Work with local key employees/ management to ensure an effective emergency action plan has been completed and ensure effective implementation including assessment of effectiveness through required emergency drills.
Ensure adequate retraining takes place whenever any responsibility or process changes are made.
Take ownership of the new hire safety training process and ensure that it is effective and consistent by validating understanding.
Ensure all new employees to the location (Temp and full time) are adequately trained on the safety elements of their job as well as ensure that all employees are trained when assigned a new task or when a process has changed.
Take ownership of PIT certification process and ensure ongoing audits are conducted to ensure certified trainers are completing documentation correctly and ensure that they are adequately submitted in company EHS system.
Ensure monthly safety training is conducted timely as required and directed by the HQ safety department to ensure compliance.
Regularly assess work processes and procedures to ensure current training and SOPs are accurate and communicate with HQ safety team whenever a change is necessary.
Conduct job hazard analysis when any new processes or machinery are introduced.
Ensure ad hoc safety requests such as training, inspections, and communication from GHQ is completed timely.
Work with local management team to ensure that there is adequate monitoring and effective processes in place to ensure adequate handling of events involving severe weather and weather alerts.
Take ownership of safety rewards program and work with local management team to ensure proper implementation and engagement.
Consistently assess effectiveness of rewards program and provide suggestions as necessary to drive ongoing progress.
Act as location SME for EHS system and partner with local HRBP to ensure all key employees onsite are trained as necessary on proper way to submit information in the system as well as provide assistance as necessary when submitting information.
Act as location SME for all safety training, IIPP, and safety policies and procedures to be able to answer and clarify any questions or concerns in real time.
Ensure that location is in compliance according to federal, state, local laws and company policies and procedures.
Ensure prompt escalation of concerns to HQ safety team as necessary.
Assist with any regulatory audits and investigations as directed by the HQ safety team.
Ensure action plans are created and managed as necessary to ensure prompt abatement takes place.
Partner with local management team and HRBP to ensure that unsafe behavior is addressed and to ensure that proper escalation and enforcement takes place when necessary.
Ensure proper management of the safety ticket program.
Be the main point of contact for all safety initiatives and training including CPR/AED and PIT train the trainer certification process.
Monitor the availability and proper use of PPE.
Conduct regular assessments to address effectiveness of PPE and communicate need for additional PPE as necessary.
Ensure all safety records are maintained according to company policies and procedures and conduct ongoing audits to ensure training compliance.
Drive continuous engagement and improvement based on inspections, audit findings, incident investigations, and employee feedback.
Build and sustain trust within all levels of the organization.
Establish and maintain routine preventative maintenance schedules for all equipment to ensure it is well maintained and safe in the PDC.
Ensure relevant preventative maintenance documentation is maintained as required and ensure identified gaps are addressed.
Investigate maintenance failures and recommend appropriate changes in PDC methods.
Work with vendors and Headquarters personnel to develop program improvements and cost efficiencies.

Responsibilities

Be PDC Safety SME and gatekeeper. Ensure all safety policies and procedures are properly implemented and reinforced consistently as required by the company. Drive Safety elements and initiatives across all personnel, including local management.
Create, develop and implement new and/or updated Safety processes and procedures with the guidance, assistance, and direction of the HQ Safety team. Drive company safety KPI’s and ensure training and SOPs are current and reinforced locally.
Monitor, report, track, and address all safety prevention efforts and maintenance activities within the PDC. Ensure proper actions and maintenance is performed, recorded, reported, and that appropriate countermeasures take place.
Conduct ongoing audits to ensure that compliance documentation is completed accurately and timely as per company policies and procedures. Partner with local management team and Human Resources to ensure that identified deficiencies are addressed promptly.
Oversee and ensure that key safety elements are implemented within any new processes and ensure that proper job hazard analysis is conducted when necessary.
Ensure timely reporting of all incidents including, but not limited to injuries, illnesses, property damage accidents, and near misses.
Take ownership of the investigation process for all incidents including, but not limited to injuries, illnesses, property damage accidents, and near misses inclusive of assessment of additional training and/ or retraining. Partner with local management team to ensure that all investigations are completed timely and thoroughly according to company and compliance expectations.
Ensure completion of weekly safety team meetings, including proper documentation of meeting minutes and ensuring proper follow up to any pending items or safety suggestions or concerns. Drive ongoing improvement to ensure safety team responsibilities and proactive participation.
Ensure completion of weekly visual and documented inspections inclusive of an effective tracking method to ensure countermeasures are completed timely and ensure regulatory compliance.
Partner with local management and HQ safety team to ensure that ongoing analysis of injury causes are being completed in order to address root causes (EX- ensuring pick ready locations, auditing training, proper lifting, etc.)
Work with local management team to ensure daily safety awareness meetings take place and ensure consistent communication takes place across all shifts.
Work with local management team and HRBP to develop and implement strategies to reduce or eliminate risk as identified.
Promote safety awareness through regular training sessions and by providing informational materials as per MPA provided training materials and policies and procedures.
Stay up to date with policies, procedures, training, and SOP updates as necessary and ensure adequate communication takes place so that everyone at the location is aware of the changes.
Ensure timely investigation of any safety concerns or complaints and partner with local management and HRBP as necessary to ensure prompt resolution.
Work with local key employees/ management to ensure an effective emergency action plan has been completed and ensure effective implementation including assessment of effectiveness through required emergency drills.
Ensure adequate retraining takes place whenever any responsibility or process changes are made.
Take ownership of the new hire safety training process and ensure that it is effective and consistent by validating understanding.
Ensure all new employees to the location (Temp and full time) are adequately trained on the safety elements of their job as well as ensure that all employees are trained when assigned a new task or when a process has changed.
Take ownership of PIT certification process and ensure ongoing audits are conducted to ensure certified trainers are completing documentation correctly and ensure that they are adequately submitted in company EHS system.
Ensure monthly safety training is conducted timely as required and directed by the HQ safety department to ensure compliance.
Regularly assess work processes and procedures to ensure current training and SOPs are accurate and communicate with HQ safety team whenever a change is necessary.
Conduct job hazard analysis when any new processes or machinery are introduced.
Ensure ad hoc safety requests such as training, inspections, and communication from GHQ is completed timely.
Work with local management team to ensure that there is adequate monitoring and effective processes in place to ensure adequate handling of events involving severe weather and weather alerts.
Take ownership of safety rewards program and work with local management team to ensure proper implementation and engagement. Consistently assess effectiveness of rewards program and provide suggestions as necessary to drive ongoing progress.
Act as location SME for EHS system and partner with local HRBP to ensure all key employees onsite are trained as necessary on proper way to submit information in the system as well as provide assistance as necessary when submitting information.
Act as location SME for all safety training, IIPP, and safety policies and procedures to be able to answer and clarify any questions or concerns in real time.
Ensure that location is in compliance according to federal, state, local laws and company policies and procedures.
Ensure prompt escalation of concerns to HQ safety team as necessary.
Assist with any regulatory audits and investigations as directed by the HQ safety team. Ensure action plans are created and managed as necessary to ensure prompt abatement takes place.
Partner with local management team and HRBP to ensure that unsafe behavior is addressed and to ensure that proper escalation and enforcement takes place when necessary. Ensure proper management of the safety ticket program.
Be the main point of contact for all safety initiatives and training including CPR/AED and PIT train the trainer certification process.
Monitor the availability and proper use of PPE. Conduct regular assessments to address effectiveness of PPE and communicate need for additional PPE as necessary.
Ensure all safety records are maintained according to company policies and procedures and conduct ongoing audits to ensure training compliance.
Drive continuous engagement and improvement based on inspections, audit findings, incident investigations, and employee feedback.
Build and sustain trust within all levels of the organization.
Establish and maintain routine preventative maintenance schedules for all equipment to ensure it is well maintained and safe in the PDC.
Ensure relevant preventative maintenance documentation is maintained as required and ensure identified gaps are addressed.
Investigate maintenance failures and recommend appropriate changes in PDC methods. Work with vendors and Headquarters personnel to develop program improvements and cost efficiencies.
All other duties as assigned by management.