Specialist, Railcar Lease Management

Railinc•Cary, NC

2d•Onsite

About The Position

The Railcar Lease Management role is responsible for the end-to-end administration of railcar lease agreements, including contract management, billing coordination, asset tracking, and customer support. This role also plays a critical operational function by coordinating railcar movements and managing lease return programs, ensuring efficient asset utilization, compliance, and timely execution of lease obligations. This position works cross-functionally with operations, finance, maintenance, commercial teams, and customers to ensure accuracy, efficiency, and high service levels across leased rail assets.

Requirements

Minimum 2–5 years of experience in freight rail, logistics, leasing, operations, or asset management
Understanding of railcar leasing, logistics, or supply chain operations
Knowledge of FRA/AAR regulations
Experience coordinating asset movements or logistics operations
Cross-functional collaboration
Strong communication and stakeholder management
Ability to manage multiple priorities in a fast-paced environment

Nice To Haves

Experience with digital fleet management platforms preferred

Responsibilities

Administer railcar lease agreements, including new leases, renewals, amendments, and terminations
Ensure proper documentation, approvals, and compliance with internal policies
Coordinate with legal and commercial teams on contract updates and exceptions
Validate and reconcile lease billing, including rental charges, adjustments, and fees
Investigate and resolve billing discrepancies with customers or internal teams
Monitor lease revenue performance and flag risks or anomalies
Track leased railcars using internal systems and industry platforms
Monitor fleet utilization, idle cars, and movement patterns
Identify underutilized assets and recommend actions to optimize usage
Coordinate and execute the movement of railcars across the network (placements and releases, routing, switching)
Work with railroads, operations teams, and customers to ensure timely car movement
Track and resolve delays, exceptions, or service disruptions
Ensure movement activities align with lease terms and operational priorities
Manage end-of-lease return processes for railcars
Coordinate inspections, condition assessments, and return logistics
Ensure compliance with return terms and contractual obligations
Track and report on return program performance and timelines
Serve as a point of contact for customers and internal stakeholders
Respond to inquiries related to leases, billing, and asset status
Build strong relationships to support customer satisfaction and retention
Collaborate with commercial teams on account support and issue resolution