Specialist, Payroll and Accounts Payable

TAPESTRY 360 HEALTH•Chicago, IL

15h•$55,000 - $72,000

About The Position

The AP & Payroll Specialist is responsible for the accurate, timely, and compliant processing of accounts payable and payroll activities. This role ensures that vendors, employees, and statutory agencies are paid correctly and on schedule, while maintaining strong internal controls, audit readiness, and compliance with applicable federal, state, and local regulations. The position works closely with Finance, Human Resources, and external partners to support financial integrity, employee trust, and operational efficiency.

Requirements

Minimum 3 years of experience in payroll and accounts payable
Experience with accounting and payroll systems such as Sage Intacct, ADP, or Paycom
Strong attention to detail and organizational skills
Ability to meet deadlines and work collaboratively in a team setting

Nice To Haves

Associate’s or bachelor’s degree in Accounting, Finance, or related field
Prior experience in a nonprofit or FQHC setting
Familiarity with grant compliance and audit preparation
Strong interpersonal skills and a commitment to service-oriented problem solving

Responsibilities

Accurately process bi-weekly payroll for all staff, including salaried, hourly, and grant-funded employees
Ensure payroll compliance with federal, state, and local laws through meticulous recordkeeping and coding
Collaborate with HR to maintain accurate employee data, benefits, and deductions
Generate payroll reports for leadership, audits, and compliance needs
Respond promptly and supportively to employee questions about payroll and timekeeping
Review, code, and process vendor invoices in alignment with organizational policies
Manage timely payments via ACH, check, and credit card
Reconcile vendor statements and resolve issues with accuracy and professionalism
Maintain organized vendor files, ensuring compliance with W-9 and 1099 requirements
Support month-end close by preparing accruals, reports, and journal entries