Payroll & Accounts Payable Specialist

Central Oregon Pediatric Associates•Bend, OR

5d•Hybrid

About The Position

As our Payroll & Accounts Payable Specialist, you’ll play a critical role in ensuring employees are paid correctly and on time while helping keep our financial operations running smoothly. You’ll partner with HR, Finance, and vendors to coordinate payroll, reconcile benefit and payroll expenses, and maintain strong internal controls that support compliance and organizational success. This role is perfect for a detail-driven professional who thrives on precision, values collaboration, and takes pride in delivering a seamless payroll experience that employees can count on every pay period. Central Oregon Pediatric Associates (COPA) has been caring for kids and families in Central Oregon for over 50 years, building lifelong relationships and helping children thrive from newborns to teens. Our mission is to provide exceptional, right-fit care for kids at every age and stage, and our vision is to improve the health of all kids in our community. We do this in a welcoming, inclusive environment where collaboration, openness, play and accountability are part of how we care, not just what we do. At COPA, you’ll work alongside people who value kindness, teamwork, and earning families’ trust every single day. This role acts as a key operational partner between Finance, HR, and external vendors, maintaining strong internal controls while delivering a reliable employee payroll experience.

Requirements

High School diploma or GED Education required, Associates Degree preferred.
Valid Oregon Driver’s License.
3+ years of payroll processing experience
Experience reconciling payroll and benefit deductions
Working knowledge of payroll taxes and wage and hour regulations
Experience with payroll systems (e.g., ADP, Paylocity, or similar)
Strong attention to detail and organizational skills

Nice To Haves

Experience supporting AP invoice processing
Experience with general ledger reconciliations
Intermediate Excel skills

Responsibilities

Coordinate and support end-to-end bi-weekly payroll processing, ensuring accuracy, completeness, and adherence to deadlines
Review payroll data for accuracy, including earnings, deductions, taxes, and benefit elections
Reconcile payroll registers to general ledger accounts and investigate variances
Process off-cycle payrolls including final paychecks, PTO cash-outs, and manual adjustments in accordance with policy and wage laws
Prepare and submit payroll liability payments and supporting documentation
Maintain payroll records and filing systems, including employee and payroll vendor documentation
Research, analyze, and resolve payroll discrepancies or employee inquiries in a timely manner
Generate standard and ad-hoc payroll reports for Finance and HR
Reconcile benefit provider invoices (medical, dental, vision, retirement, and other deductions) to payroll deduction records
Investigate and resolve discrepancies between vendor billings, payroll deductions, and enrollment data
Coordinate with HR and benefit vendors to ensure accurate eligibility and deduction setup
Support month-end and year-end reconciliations related to payroll and benefits
Enter and code vendor invoices accurately and in a timely manner
Coordinate the weekly check run, including payment preparation and documentation
Maintain vendor records and assist with W-9 collection and 1099 support
Respond to routine vendor inquiries related to payment status
Assist employees with payroll self-service functions such as tax withholding updates and direct deposit changes
Maintain confidentiality of all employee and payroll information
Support payroll and AP system reporting and documentation
Ensure payroll activities comply with federal, state, and local wage and tax regulations
Follow established internal controls and maintain accurate audit trails
Assist with payroll audits and internal reviews