Accounts Payable/Payroll Coordinator

Green Lake County•Green Lake, WI

10h

About The Position

This is a full-time, non-exempt position supervised by the Finance Director. Majority of the work requires the individual in the position to independently apply generally accepted accounting principles using established procedures. Duties include processing all accounts payable, payroll functions. Work requires a high level of computer skills in databases and spreadsheet applications. Position is under the general direction of the Finance Director with limited supervision of the County Manager. Duties and Responsibilities include but are not limited to the following: 1. Accounts Payable · Process weekly accounts payable to include: process incoming invoices; verify data for accuracy and process accounts payable checks; prepare and submit vouchers · Maintain department records including but not limited to: invoice and voucher files; vendor files including insurance liability coverages and W9 forms · Perform other duties as required 2. Payroll · Setup and maintain employees in the payroll and benefits systems · Process bi-weekly payroll to include: process and maintain timecards in timekeeping software; balance and complete payroll including direct deposit and bi-weekly reports · Prepare and submit requirements to various reporting agencies including withholding submissions and monthly retirement reports · Perform other duties as required 3. Other Fiscal Duties · Assist with Cash and Investment Reconciliation monthly · Prepare month end statements through ARS · Maintain Asset Files for the county · Prepare and process budget addendums and journal entries as needed · Assist with preparation of yearly budget and annual audit · Provide Department Heads, managers and staff with fiscal reports in a timely and professional manner

Requirements

Knowledge of generally accepted accounting principles and techniques
Knowledge of bookkeeping practices and terminology
Knowledge of standard office procedures, filing systems, office equipment and record maintenance processes
Proficient keyboarding skills and knowledge of computer operations
Attention to detail and accurate mathematical calculations
Ability to work under pressure with continual interruptions and the ability to deal with a variety of deadlines
Solid verbal and written communication skills with ability to communicate professionally with vendors, employees and leadership.
Critical thinking skills and ability to research and resolve financial problems.
Must present a positive and professional image to co-workers and vendors and have excellent customer relation skills.
Must be able to maintain a high level of confidentiality
Graduation from high school or GED
Associates Degree in Accounting with at least two year’s experience working with account and payroll principles, preferably in a local government environment or any combination of education and experience to be equivalent to these requirements.
Training and experience in Microsoft software programs involving work processing, spreadsheet applications, and basic accounting principles

Responsibilities

Process weekly accounts payable to include: process incoming invoices; verify data for accuracy and process accounts payable checks; prepare and submit vouchers
Maintain department records including but not limited to: invoice and voucher files; vendor files including insurance liability coverages and W9 forms
Setup and maintain employees in the payroll and benefits systems
Process bi-weekly payroll to include: process and maintain timecards in timekeeping software; balance and complete payroll including direct deposit and bi-weekly reports
Prepare and submit requirements to various reporting agencies including withholding submissions and monthly retirement reports
Assist with Cash and Investment Reconciliation monthly
Prepare month end statements through ARS
Maintain Asset Files for the county
Prepare and process budget addendums and journal entries as needed
Assist with preparation of yearly budget and annual audit
Provide Department Heads, managers and staff with fiscal reports in a timely and professional manner
Perform other duties as required