Payroll & Accounts Payable Specialist

Gridware • San Francisco, CA

17d • $110,000 - $125,000

About The Position

We’re looking for a detail-oriented Payroll & Accounts Payable Specialist to manage end-to-end payroll processing while also overseeing accounts payable operations. This role is critical to ensuring employees and vendors are paid accurately, on time, and in compliance with all applicable laws and policies.

Requirements

• 2–5 years of experience in payroll and/or accounts payable.
• Strong knowledge of payroll tax regulations and compliance (federal, state, and local).
• Experience running payroll for hourly/non-exempt employees, including overtime and timekeeping inputs.
• Experience supporting multi-state payroll (registrations, ongoing compliance, and state-specific requirements).
• Experience managing payroll for employees on leave (parental, medical, disability, etc.).
• Proficiency with payroll/accounting tools (ie: Ramp, ADP, NetSuite, QuickBooks, or similar).
• Strong attention to detail with the ability to build and follow controls/checks to catch errors before payroll runs.
• Proficiency in Excel and comfort reconciling payroll and AP reporting.
• Ability to handle confidential information with discretion in a fast-moving environment.

Nice To Haves

• CPP (Certified Payroll Professional) or similar certification
• Experience supporting international payroll or working with global payroll vendors.
• Experience scaling payroll processes in a high-growth startup environment.
• Rippling payroll experience

Responsibilities

• Process bi-weekly/monthly payroll accurately and on time, maintaining records for earnings, deductions, taxes, and benefits.
• Ensure compliance with federal, state, and local payroll regulations, including support for year-end processes (W-2s and required filings).
• Partner with HR and internal stakeholders on new hires, terminations, compensation updates, and benefits deductions, resolving payroll discrepancies as needed.
• Manage accounts payable operations, including vendor invoices, employee expense reimbursements, and payment processing (ACH, check, wire).
• Maintain accurate vendor records, reconcile AP subledger to the general ledger, and support month-end close, audits, and reporting.

Benefits

• Health, Dental & Vision (Gold and Platinum with some providers plans fully covered)
• Paid parental leave
• Alternating day off (every other Monday)
• “Off the Grid”, a two week per year paid break for all employees.
• Commuter allowance
• Company-paid training

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed