Accounts Payable & Payroll Accountant

Island Health Careers•Anacortes, WA

9d•$39 - $56•Onsite

About The Position

The Accounts Payable and Payroll Accountant is responsible for ensuring the smooth operation of the finance department through effective management of accounts payable and payroll functions. This role supports efficient processing of invoices, matches them to purchase orders, and resolves discrepancies to ensure timely payments. The Accountant secures necessary approvals for non-purchase order invoices, verifies compliance with hospital policies, and maintains accurate vendor records. In addition, the position assists in the preparation of bi-weekly payroll and related reports, ensuring accurate processing of payroll actions, compliance with policies, and confidentiality of sensitive information. By responding to payroll inquiries and providing guidance to employees, the Accountant fosters a clear understanding of payroll procedures. The role also involves staying updated on regulatory changes and preparing necessary financial reports, all while contributing to the overall efficiency and accuracy of the hospital’s financial operations.

Requirements

High school diploma and/or equivalent required; Associates Degree in Accounting preferred or equivalent work experience.
Minimum three (3) years of accounts payable or payroll experience required along with knowledge of basic accounting principles.

Nice To Haves

Previous experience with Meditech, Sage Intacct or UKG preferred.
Previous experience administering payroll for a public employer, in a healthcare setting with unionized employees managing complex pay-related rules and requirements highly desired.

Responsibilities

Support accounts payable processing to ensure efficient departmental operations.
Match invoices to receiver/purchase orders, resolving discrepancies with Supply Chain for payment approval.
Secure written approvals from managers/directors for non-purchase order invoices and verify reimbursement requests for compliance with Hospital policy.
Enter approved invoices into Meditech or Sage Intacct and maintain vendor records, addressing payment issues as needed.
Prepare and file annual 1099 forms and process credit applications as required.
Assist with month-end processing, including journal entries, reconciliations, and data tracking.
Assist & serve as backup in preparation of bi-weekly payroll and related reports, including tax deposits, quarterly filings, W-2s, and year-end reports.
Assist in processing and posting payroll actions such as wage garnishments, payroll liability claims, and overtime reports.
Review employee time cards for accuracy and compliance with policies, procedures, and collective bargaining agreements, following up with department leadership as necessary.
Maintain files and records related to the Hospital’s payroll functions, ensuring strict confidentiality of sensitive information.
Approve employee requests for changes to tax deductions and direct deposits in compliance with IRS rules.
Calculate and process retro payments or repayment calculations as needed.
Respond to payroll-related inquiries from employees and leadership, providing guidance and training on payroll procedures and timekeeping systems.
Serve as a liaison with financial institutions, auditors, and Hospital departments regarding payroll matters.
Stay updated on regulatory changes impacting the Hospital’s payroll system and policies.
Prepare ACH transfers and send payroll registers to the Treasurer and Senior Accountants.
Prepare accounting records, financial, and statistical reports.
Perform all other duties as assigned.