Accounts Payable Accountant

Challenge Unlimited Inc•Alton, IL

2d•Onsite

About The Position

Reporting to the Vice President of Finance, the Accounts Payable Accountant is responsible for providing accounting services which further our mission to help people who have different abilities to receive work support and development as needed—achieving the highest level of independence possible. Operationally, this position is responsible for high volume finance duties that include verifying invoices, check requests, expense reports and credit card receipts for signature approval & coding costs to applicable departments, totaling charges, processing payments, and reconciling vendor accounts to statements. Collects W-9 information, reviews, and processes 1099s. Maintains Driver fuel PINs. Processes purchase orders and supports PO system. Performs limited General Ledger Reconciliations. Assist in maintaining the Vendor database.

Requirements

Bachelor's degree in accounting
1+ years of bookkeeping and accounting experience preferred. Will accept an equivalent combination of High School Diploma or G.E.D. with 3-4 years' experience. Problem solving skills and attention to detail are required.
Proficient with MS Excel and Outlook
Pass criminal background check, Various State and Federal Registry checks. Must pass credit history check. DCFS Abuse and neglect tracking system check
Must be 21 years or older, maintain valid driver's license, and pass driving history check. Personally insured vehicle is required.

Responsibilities

Process High Volume Accounts Payable: Support the Company’s mission by providing accounting services needed for business operations. Verify invoice approval and purchase requisitions align with company policies and procedures. Process incoming mail. Manage the full accounts payable cycle from receipt of invoices to payment, including coding invoices, matching purchase orders, obtaining and/or verifying approval, and entering invoices into the accounting system. Code charges by applicable department. Enter data into accounting system. Process batch check runs, EFT and ACH transactions. Cash out automatic payments. Ensure the proper and timely booking of all payments and employee expenses and keep financial records updated and accurate.
Reconciliations: Review all receipts for credit card purchases to match with credit card balance statements, verify approval and process for payment; includes WEX account. Review Vendor statement match up invoices in system to verify all items on vendor statement are accounted for. Work with Vendor and internal Managers to resolve any discrepancy items. Responsible for monthly accounts payable journal entries/accruals and assigned balance sheet reconciliations.
Customer Relations: Answer accounting and financial questions in a timely, accurate manner by researching and interpreting data. Maintain good rapport with internal customers, vendors, and external auditors. Help build an effective Company culture that embodies our Company values to achieve optimum performance levels and achieve goals and objectives.
Reporting & Recordkeeping: Collect, review, and update W-9 information from all company vendors Responsible for IRS 1099 compliance and reporting. Set up new Drivers in WEX system, generate Driver PINs. Audit the checking accounts, saving accounts and cash on hand for applicable Residents along with Residential Options’ petty cash balances for 3-5 group homes quarterly. Reconcile balances and make appropriate corrections where necessary. Assist Finance Team with gathering support for all audits. Ensure all invoice files and supporting documents are kept secure.
Purchase Orders: File approved Purchase Orders. Verify vendor invoices match approved Purchase Orders.