Accounts Payable/Accountant

Cary Medical Center•Caribou, ME

12h

About The Position

The Account Payable/Accountant position is responsible for performing a variety of accounts payable, accounting, and financial support duties to ensure accurate and timely processing of invoices, payment, and financial records for Cary Medical Center. This person will become an engaged Accounting team member while completing key job functions. Primary responsibilities will be the completion of accounts payable duties with back up accounting duties.

Requirements

Minimum of Associates Accounting degree; Bachelor’s degree in the area of Accounting or Business preferred.
Two to three years of accounting or health care related experience preferred

Responsibilities

Maintain a working knowledge of the CPSI, EHS, and QuickBooks Systems.
Review, verify, and process invoices through EHS accurately and within 24 hours of receipt.
Prepares and process weekly check run by completing necessary interfaces, which includes but not limited to voiding checks and entering patient refunds.
Prepares and process offline checks as needed.
Respond to vendor inquiries regarding payment status within 24 hours.
Maintain CPSI Report Image reports and move to permanent storage by the end of the week.
Reconcile vendor statements and resolve discrepancies weekly.
Maintain vendor files, including W-9 forms and contact information, along with completing and filing annual 1099 forms per IRS and State Guidelines.
Prepares monthly reports to include but not limited to: a. AP Detail Trial Balance Report b. Valify c. Statistics
Assist with yearly annual charge master pricing updates.
Update manuals and/or Standards of Practice (SOP) as needed.
Assist with monthly bank statement reconciliation on all bank accounts (except for operating account).
Reconcile, prepare, and verify monthly invoices for Miscellaneous Receivables billing (MVH, Pines, Grants, etc.) and 102300 General Ledger account.
Preparing, process and mailing monthly Miscellaneous Receivables billing statements within 1st 5 business days of the following month.
Assists with monthly accounting duties including but not limited to the following: a. Daily revenue closing b. Purchased Services c. Credit Card Statement d. Petty Cash Verification e. Postage f. Sales Tax
Preparation of annual department budget packets and hospital wide budget.
Comply with all federal, state, and local regulations and laws.
Ensure compliance with hospital policies and procedures
Maintain records in accordance with retention requirements.