Specialist, Library Acquisitions Systems

PageUp•Harrisburg, PA

15d

About The Position

This position is responsible for the acquisition, processing, and receiving of library materials, print, non-print, and digital materials as well as knowledge of integrated library systems. The position routinely collaborates and communicates with employees and vendors. Key accountabilities include ordering materials, receiving and creating invoicing, tracking invoices, reconciling budgets, maintaining records, and ensuring library resources are optimized to support student success. This position requires accounting principles, budget, and financial management as well as knowledge about InterLibrary Loan (ILL) systems and accessibility in libraries. The incumbent works closely with vendors, promptly reports problems, and verifies pricing. The incumbent sets up vendor software to reflect funding codes and ordering processes, orders books and ebooks in the vendor software, pulls records for items ordered into the Integrated Library System (ILS), receives items when delivered, and processes invoices to go straight to Accounts Payable or through purchasing software for approval and a PO. The Library Technical Services team is responsible for all technical support services, system administration, operation, management, installation, and implementation of HACC's Integrated Library Components (ILC) automated systems. This position establishes and implements guidelines for securing all library resources for the College's libraries through a variety of national vendors and manages the purchasing and acquisition of materials.

Requirements

Bachelor's Degree and 3 years experience. Experience must be within the field of library systems acquisitions with skills that are clearly translate. Or a combination of experience and education sufficient to successfully perform the essential duties of the job.
Valid driver’s license required.

Nice To Haves

Master's in Library Science or equivalent preferred
Experience with SirsiDynix or similar systems
Experience with any vendor ordering system

Responsibilities

Optimizes ordering and payment systems to ensure timely receipt and processing of library resources.
Acts as primary liaison to all library vendors and material selectors in facilitating the ordering of materials.
Orders library materials including books, media, and electronic materials, from appropriate vendors; maintains all records for purchases; ensures timely receipt of materials and proper invoicing.
Manages funds and monitors all acquisitions funds and budgets, including the yearly budget rollover; works collaboratively with library pubic services and library faculty to ensure prudent fiscal management at all times.
Collaborates with Director of Library Tech Services, Electronic Resources Specialist, and Cataloging Specialist to ensure appropriate records imported/created to provide access to materials.
Trains colleagues in the use of acquisitions software and in processing of purchased materials.
Reviews and suggests improvements and upgrades to the ILS, acquisitions software, and authentication standards.
Provides excellent customer service and assistance to internal and external customers while acquiring materials for the library; provides backup to library technical services team members; exhibits exemplary communication skills and professionalism; can travel between campuses and off-site locations; must have a dedicated high speed connection for connection to the college's resources remotely; must be reachable by phone during hours the college is operating; flexibility in work schedule is required.
Writes and maintains high quality documentation such as Standard Operating Procedures for acquisitions; follows departmental standards for sharing and organizing documentation to ensure accessibility to appropriate stakeholders; continuously improve documentation and ensure documentation is accurate and up-to-date.
Collaborates with cataloging specialist to fulfill requests within AccessPA and Tipasa InterLibrary Loan (ILL) systems.
Performs other duties as assigned.