Acquisitions and Administrative Assistant, Library

The Juilliard School•New York, NY

12d•$53,500 - $55,500•Onsite

About The Position

The Library Acquisitions and Administrative Assistant is responsible for carrying out administrative, library acquisitions, and office management functions required by Vice President for Library and Information Resources. This role performs acquisitions work, including vendor correspondence, accounting follow-up, order entry, and related tasks. This role also handles administrative work for Doctoral Governance Committee, which is chaired by the VP. This position is on-site 5 days a week, Monday through Friday. The annual salary for this role is $53,500 to $55,500. Working at Juilliard Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens. Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on excellence, creative enterprise, and equity, diversity, inclusion, and belonging. We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

Requirements

Bachelor’s degree, preferably in music.
Knowledge of classical music, including the ability to read music.
Excellent oral and written communication skills, as well as the ability to function efficiently within a busy and demanding work environment.
Excellent attention to detail.
Proficiency with Microsoft Office programs, including Word and Excel.
Familiarity with foreign languages.
Strong commitment to library service.
Demonstrated track record of being reliable and accountable.
Please note that submission of a cover letter is a requirement of all applicants.

Nice To Haves

Previous library experience, particularly with acquisitions functions.

Responsibilities

Performs a wide range of acquisitions functions, including vendor correspondence and follow-up, order record entry on library Innovative Interfaces Sierra system, and related tasks.
Tracks open orders and follows with up vendors as necessary and on a timely basis.
Sorts library mail; opens boxes and checks-in items received.
Manages inventory of library office and processing supplies; orders materials as needed.
Submits all library invoices via Cadence, including VP Amex expenses
Maintains library account information on locally-maintained Excel spread sheet; prepares budget analysis as requested.
Performs photocopying, faxing, and scanning, as required.
Prepares detailed listings of library gifts and other materials, as required.
Packs outgoing shipments of materials, such as interlibrary loans, vendor returns, etc.
May perform bibliographic searching of publisher catalogs and related materials as required.
Prepare and revise procedure manuals and related documentation, as required.
Handles correspondence, student tracking, doctoral committee meeting minutes, and related tasks for C.V. Starr Doctoral program.
Perform related duties as assigned to support the School and department operations.