Library Acquisitions Business Coordinator II

Texas A&M - Texarkana•Texarkana, TX

7d•$38,000 - $40,000

About The Position

The Library Acquisitions Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data for the library. The Library Acquisitions Business Coordinator II provides support and guidance for programs and projects. The Library Acquisitions Business Coordinator II may instruct and guide other staff and student employees. Salary information: The expected salary range for this position is $38,000.00-$40,000.00 annually.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
Three years of related experience.
Knowledge of word processing and spreadsheet applications.
Interpersonal and communication skills.
Planning and organizational skills.
Ability to multitask and work cooperatively with others.
Ability to exert moderate force and/or move medium weight boxes, books, heavy book trucks or similar items.
Ability to handle material which can contain dust or microscopic mold spores
Ability to travel and work beyond normal office hours and/or work on weekends.

Nice To Haves

Experience searching library catalogs and databases.
Proficient in Microsoft Excel.
Knowledge of major search engines and performing searches.
Experience with speaking to small groups.
Experience working in an academic library.
Supervisory experience.
Organized and attentive to detail.

Responsibilities

Provides complex customer service for researching and acquiring digital and physical resources.
Responds to requests for assistance from faculty, staff, and students about resource questions on purchasing databases, electronic resources, and print materials.
Performs a variety of fiscal tasks including tracking and reconciling accounts, digital and physical contract renewals, investigating and resolving discrepancies, collecting data for budget development, preparing and processing purchasing and accounting forms, and posting to accounts.
Provides explanations and instructions for department/unit employees, IT staff, and support for a range of in-depth, specialized questions in research resources and databases.
Analyzes and organizes operations and determines problem resolutions.
Communicates with vendors, consortia, customer service representatives, as well as various staff in other departments to prevent and resolve any problem that may arise.
Research and gather information for projects.
Analyzes data and recommends or initiates change.
Develop custom reports.
Create and update unit procedures.
Request, maintain, and stay current on VPATs (Voluntary Product Accessibility Template), for library resources.
Sets up new vendors with accounts payable, including tax documents and payment processes.
Maintains new and existing contracts for products.
Verifies the existence of titles requested and gathers information essential to the purchasing the books by selecting the appropriate dealer based on the place of publication, price, and availability.
Places orders for books and non-book materials that have been chosen by the faculty and staff using the appropriate electronic ordering software or ordering directly from the vendor.
Establish and maintain workflows for timely product purchase periods.
Manage relationships with vendors and monitor pricing.
Compare vendor offerings to ensure competitive pricing.
Review and analyze vendor proposals and pricing structures.
Manage and meet appropriate deadlines for all products.
Prepares and maintain order records & vendor data in the library services platform (LSP) for materials being ordered & vendors being used by downloading marc records and customizing record details.
Create invoices in the LSP that match the paper copy for the posting function.
Maintains acquisition posting log.
Prepare year-end balance records and prepares for the new acquisitions budget.
Purge previous year’s records, set up new budget allocations for books (allocating portions for each dept.), periodicals, curriculum, and databases.
Create new accounts as needed in the library automated computer system for the new fiscal year.
Cooperates as a team member with the library staff in performing any professional or non-professional duties essential to the achievement of efficient library operations.