Specialist, Invoice Compliance

White & Case • Tampa, FL

66d • Hybrid

About The Position

The Invoice Compliance Specialist is responsible for the intake, review and processing of outside counsel invoices on behalf of one of the Firm's key clients. The candidate will be responsible for the first level review of all local counsel time worked across the portfolio of matters. This will require in depth knowledge of each matter including an overview of the legal service provided and keystakeholders within the internal and external client teams. The ideal individual must be a detail-oriented thinker who thrives in a fast-paced environment while working cross-functionally to ensure the success of the Firm and its client. Priorities will include communication with outside counsel directly on invoice management both domestically and internationally. The successful candidate will have exceptional attention to detail, along with strong critical thinking, problem solving and time management skills.

Requirements

• Bachelor's Degree in Accounting, Finance or related discipline
• Law Firm experience is essential, ideally in a top 20 firm with experience liaising with overseas offices/international
• Proficient in the use of Microsoft Office
• Knowledge of Legal Tracker preferred
• Strong written and verbal English communication skills
• Detail-oriented thinker who thrives in a fast-paced environment
• Ability to effectively interact cross functionally and with all organizational /management levels
• Prioritize and handle multiple projects at once, particularly during month and year-end

Responsibilities

• Thorough understanding of payables, billing, collections and receivable processes and procedures
• Processing of monthly local counsel invoices in over 75 countries for compliance with client counsel guidelines
• Track and submit local counsel invoices for relevant lawyer review and approval workflows, up to and including negotiatiating discounts of inefficient invoices with local counsel where appropriate, and forwarding to Accounts Payable for payment once complete
• Generate reports for clients, partners, inventory teams, Firm management and other internal parties to track local counsel invoices and other key statistics
• Identify matter management and billing process improvement opportunities and make respective recommendations
• Ability to address inquiries and resolve disputes from internal and external parties regarding billing activities
• Other ad hoc requests and projects as requested by lead partner and management

Benefits

• White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Number of Employees: 1,001-5,000 employees