Invoice Specialist

State of North Carolina

About The Position

PLEASE NOTE: THIS WILL CLOSE AT 11:59 P.M. THE DAY PRIOR TO THE END DATE LISTED ON THIS JOB POSTING The North Carolina Department of Revenue is recruiting for an Invoice Specialist in the Budget Services Unit of our Financial Services Division. The Division’s primary purpose is to support the Department of Revenue’s mission of funding public services benefiting the people of North Carolina, through the administration of tax laws and collection of taxes due in an impartial, consistent, secure, and efficient manner. The Division, in addition to managing the operating budget for the Department, is responsible for ensuring that the collection of taxes, net of refunds, distributions, and transfers, are reported accurately and timely, and that billions of tax distributions to local governments are processed timely and accurately. This position reports directly to the Budget Services Manager and its primary purpose is to process vendor invoices by verifying that goods and/or services invoiced to the Department are valid and receipting the items timely and accurately into the eProcurement system prior to submission to Accounts Payable. The position is responsible for researching invoice discrepancies and will work with internal and external stakeholders to resolve issues. The position is the primary contact for questions regarding invoices and is responsible for tracking invoices and providing status updates. The position is also responsible for initiating fixed asset forms to add or update fixed assets in the North Carolina Financial System (NCFS).

Requirements

Considerable knowledge of accounting and procurement methods, procedures, and accounting practices
General knowledge of a variety of technology, financial systems, and software packages to create and maintain data and prepare fiscal reports and analyze financial statements
Demonstrated ability to understand, interpret, and apply the laws and regulations pertaining to financial records
Able to present financial information clearly and concisely in oral and written form
Ability to research, identify, and resolve discrepancies in accounting transactions

Responsibilities

Process vendor invoices by verifying that goods and/or services invoiced to the Department are valid
Receipting the items timely and accurately into the eProcurement system prior to submission to Accounts Payable
Researching invoice discrepancies
Work with internal and external stakeholders to resolve issues
Primary contact for questions regarding invoices
Tracking invoices and providing status updates
Initiating fixed asset forms to add or update fixed assets in the North Carolina Financial System (NCFS)

Benefits

The state of North Carolina offers excellent comprehensive benefits.
Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis).
The best funded pension plan/retirement system in the nation according to Moody’s Investor’s Service
Twelve paid holidays per year
Fourteen vacation days per year which increase as length of service increases and accumulates year-to-year
Twelve sick days/year which are cumulative indefinitely
Paid Parental Leave
Personal Observance Leave and Community Service Leave
Longevity pays lump sum payout yearly based on length of service
401K, 457, and 403(b) plans
Eligibility for the Public Service Loan Forgiveness Program