Invoice Administrator

Graham & Associates, Inc. • Tucker, GA

2d

About The Position

We are seeking a detail-oriented and organized Invoice Administrator to join our finance team. In this vital role, you will be responsible for the accurate and timely processing of invoices, managing vendor communications, and performing essential accounting support tasks. The ideal candidate is a proactive individual with a keen eye for numbers, a commitment to accuracy, and the ability to thrive in a fast-paced environment.

Requirements

• High school diploma or equivalent; an Associate’s degree in Accounting, Finance, or related field is a plus.
• Proven experience (1+ years) in an accounts payable, invoice processing, or similar clerical accounting role.
• Strong proficiency with Microsoft Office Suite (Excel, Outlook, Word).
• Familiarity with accounting software (e.g., QuickBooks, Sage, NetSuite, or similar ERP systems).
• Excellent data entry skills with a high degree of accuracy and attention to detail.
• Strong organizational and time-management abilities.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively within a team.

Nice To Haves

• Understanding of basic accounting principles (e.g., debits/credits, GL coding).
• Experience with automated invoice processing systems.

Responsibilities

• Accurately process, verify, and code a high volume of vendor invoices into the accounting system.
• Match invoices to purchase orders and receiving documents, investigating and resolving any discrepancies.
• Obtain necessary internal approvals for non-PO invoices in accordance with company policies.
• Prepare and schedule invoices for payment runs.
• Maintain organized and up-to-date digital and physical invoice files.
• Assist with monthly account reconciliations, particularly for vendor statements and key expense accounts.
• Respond promptly and professionally to vendor inquiries regarding invoice status and payments.
• Support the accounts payable team with month-end and year-end closing procedures.
• Assist in maintaining accurate vendor records, including W-9 forms and contact information.
• Perform data entry and general clerical duties within the finance department as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 51-100 employees