Billing Invoice Clerk
About The Position
Ingram Content Group (ICG) is hiring for a Billing Invoice Clerk to contribute to our team in LaVergne, TN just outside Nashville. In this role you will verify customer and publisher work orders, process invoices, and update daily sales across multiple states in Ingram Education Services’ (IES) computer system. You’ll review and apply accurate freight charges, approve freight invoices for payment, and incorporate those charges to the customer’s invoices. You will also generate daily sales report for upper management and distribute weekly sales updates to publisher partners. Additionally, you will assist with the preparation of publisher quarterly reports by reconciling sales to inventory movement for multiple states. The Billing Invoice Clerk will track product received, review publisher invoices, and issue debit and credit memos for publisher quarterly reports. Finally, you will assist with the creation of IES catalogs and Official Lists of Textbooks. Ingram Content Group (“Ingram”) connects people with content in all forms. Providing comprehensive services for publishers, retailers, libraries, and educators, Ingram makes these services seamless and accessible through technology, innovation, and creativity. With an expansive global network of offices and facilities, Ingram’s services include digital and physical book distribution, print-on-demand, and digital learning.
Requirements
- High school diploma
- 3 years’ experience in Invoicing, Inventory Auditing, Accounts Payable, or related fields
Nice To Haves
- Bachelor's degree in Business Administration or Accounting is a Plus
- Experience with Microsoft Excel
- Prior inventory experience
Responsibilities
- Confirms and invoices all shipped orders in computer system, editing for errors daily.
- Determines accurate freight charges for shipments and adds to invoices.
- Prints and updates the Daily Sales Register and accompanying General Ledger, posting Sales in computer system after totals are reconciled.
- Matches all Bills of Lading to corresponding electronic data interchange (EDI) charges from freight companies; approves for payment and forwards to Ingram Transportation.
- Provides detailed freight accrual for month-end purposes, including date shipped, PRO number and freight amount.
- Extracts information obtained from invoices and other internal reports to create the daily sales report.
- Extracts sales information and enters in excel spreadsheet to email to publisher contacts weekly.
- Assists A/P with matching all publisher invoices to internal receiving documents, identifying all price discrepancies, overages, shortages and damaged product, and issuing debit/credit memos to publishers accordingly.
- This list is not exhaustive.
Benefits
- A highly competitive compensation package with generous benefits beginning first day of employment for Medical/Prescription Drug plans, HSA, Vision, Dental and Health Care FSA.
- 15 vacation days & 12 sick days accrued annually and 3 personal days
- 401K match, Life and AD&D, Employee Assistance programs, Group Legal, & more
- Encouraged continued education with our tuition reimbursement program
- Financial and in-kind opportunities to engage with non-profits in your community
- Company match program for United Way donations
- Volunteer opportunities and in-kind drives for non-profits throughout the year
- Casual Dress Code
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
