Specialist, Information (Elementary)

The School District of Lee County•Lehigh Acres, FL

About The Position

The Specialist, Information supports school information management by using digital electronic equipment, computers, and related peripherals to access, process, and transmit data to and from a central repository. The role maintains student information and records, supports enrollment and reporting activities, and generates information for school administration and staff. The position handles confidential student information with discretion, maintains electronic and paper files for audit requirements, and applies applicable rules and codes for student data collection and state reporting. The role also assists with registration, transportation eligibility, and routine office tasks to help customers receive timely service. The position is listed as 8 hours per day for 216 days. Compensation is $17.42, with possible increases based on relevant education and experience.

Requirements

High school diploma or equivalent.
Two years of related experience and/or training, or an equivalent combination of technical training and experience.
Clear and concise oral and written communication skills.
Organizational and management skills.
Knowledge of pertinent regulations, policies, and procedures for the assigned functional area.
Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws and regulations related to student and employee privacy, public information, and records retention.
Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications.
Ability to input, retrieve, interpret, and communicate data in varied formats.
Ability to respond professionally and effectively to customer needs and requests for service or assistance.

Nice To Haves

Four years of experience in data entry, retrieval, and report generation in a school environment using student information systems software.
For two of those four years, experience with mainframe and client/server applications.

Responsibilities

Use industry-standard digital electronic equipment, including computers and related peripherals, to access, process, and transmit data to and from a central repository.
Use discretion and confidentiality when accessing, inputting, and compiling data and printing student information, reports, and records, including attendance and grades when required.
Enroll, withdraw, and transfer students using local and state codes, and distribute informational reports in a concise and timely manner.
Input bell schedules, update student records and demographic data, and produce calendars and schedules in the Student Information System (SIS).
Input data related to scheduling, grade reporting, testing, and attendance reporting, and apply corrections indicated by full-time equivalency (FTE) edit/error reports.
Process and maintain data for participation and eligibility in federal and state programs.
Input referral, health, discipline, and special program information into SIS as directed by Student Services and school-based staff.
Apply corrections indicated by FTE error/edit reports to support accurate FTE reporting during periodic state surveys.
Correlate and verify required data elements between systems for compilation and upload to the mainframe.
Generate and distribute reports to administration and staff as needed.
Maintain electronic and paper files for audit requirements mandated by the Department of Education.
Develop spreadsheets for staff and administration to support data analysis, funding impact, and program development.
Apply knowledge of state rules for data collection and reporting in the FTE process, including guidelines and codes for ESOL and ESE.
Create, maintain, and verify the completeness of cumulative files and permanent records for each student.
Periodically perform new student registration duties to assist with School Choice workload.
Monitor flagged student records and report them to principals as warranted.
Assist Student Enrollment with transportation eligibility and assignment for new students when required.
Assist with routine office tasks to ensure customers are helped in a timely manner.