Specialist I, Event Management

Shureorporated•Skokie, IL

6d•Hybrid

About The Position

Ready to help create memorable experiences that bring people together? In your role as Specialist I, Event Management, you will be responsible for supporting the planning, coordination, and operational execution of tradeshows, end-user events, and dealer programs. This role serves as the project management and administrative backbone of the event team by maintaining event timelines, coordinating cross-functional workflows, managing event communications, tracking budgets and approvals, and overseeing event logistics. The Specialist ensures projects remain organized, stakeholders are informed, risks and dependencies are proactively managed, and all operational elements are executed accurately to support successful event delivery and business objectives. This role is hybrid (3 days per week onsite) based in our Skokie, IL location.

Requirements

Bachelor’s degree in communications, marketing, or related field.
0-2 years of experience with event or tradeshow planning.
Excellent people skills, with the ability to influence without authority.
Outstanding problem-solving skills.
Proficient with MS Office Suite.
Applicants for this position must be currently authorized to work in the United States on a full-time basis. Shure will not sponsor applicants for this position for work visas.

Nice To Haves

Salesforce experience is a plus.
Experience in the audio industry a plus.
Opportunity for some regional travel up to 4 times per year but not expected.

Responsibilities

Maintains event project plans, timelines, and workflow processes across the event portfolio.
Tracks milestones, identifies schedule risks and dependencies, follows up on action items, and escalates issues to ensure event deliverables remain on track.
Administers event planning systems, project management tools, and workflow processes, including Jira boards, planning trackers, status reporting, documentation management, and project dashboards.
Coordinates internal event communications by preparing meeting agendas, action-item summaries, status updates, stakeholder presentations, pre-show planning materials, and post-show recap presentations to keep teams aligned throughout the event lifecycle.
Manages booth staff administration and event logistics, including registration, hotel room blocks, catering requests, travel coordination, staffing schedules, staffing communications, and other operational requirements that support event participation.
Coordinates budget administration activities, including purchase requisitions, invoice processing, expense tracking, budget reconciliation, and reporting to ensure accurate financial management of event programs.
Facilitates legal, procurement, and compliance workflows by coordinating contract reviews, sponsorship agreements, vendor documentation, insurance requirements, and approval processes to ensure timely execution of event-related agreements.
Provides operational support before, during, and after events by coordinating schedule adjustments, stakeholder communications, issue resolution, and administrative needs that contribute to successful event execution.
Performs other duties as assigned, including maintaining event documentation, planning resources, vendor records, contact databases, and operational procedures to ensure information is organized, accessible, and current across the event team.