Specialist - Human Resources

Waxahachie Independent School District•Waxahachie, TX

40d

About The Position

Work under moderate supervision to provide comprehensive support for human resource operations, focusing on certification, licensing, and position management. Ensure accurate maintenance of HR records, compliance with state and district requirements, and efficient administration of position control and employee information systems. Provide responsive, knowledgeable assistance to employees, supervisors, and applicants.

Requirements

High school diploma or GED
Proficiency in keyboarding, 10-key data entry, file maintenance, and office software (spreadsheets, databases, word processing).
Ability to perform basic math accurately.
Ability to understand and follow detailed written and verbal instructions.
Excellent organizational, communication, and interpersonal skills.
Ability to manage multiple tasks and shifting priorities with minimal direction.
Ability to read, speak, and write English effectively.
3-5 years of clerical, data entry, or HR support experience, including database maintenance preferred.

Nice To Haves

Strong understanding of the Texas certification process, preferred.
Strong understanding and experience implementing Skyward HR, preferred.

Responsibilities

Handle routine HR inquiries, providing responsive and knowledgeable support to employees and supervisors.
Explain HR policies, procedures, and practices as appropriate.
Process new hire paperwork, including criminal history information, references, and other required application materials.
Prepare and maintain employee handbooks, forms, contracts, and correspondence in accordance with district standards.
Greet visitors, assist employees and applicants with applications and required paperwork, and respond to incoming calls.
Process teacher and staff applications, verifying certifications and licenses with state boards, universities, and other agencies.
Assist supervisors in identifying appropriate certification requirements for assignments.
Track certification, testing, and permit status; follow up with employees to ensure completion within established timelines.
Maintain accurate certification and licensing records in databases; research and stay current on relevant rules, regulations, and deadlines.
Maintain the district position control system accurately and efficiently.
Process personnel requisitions, reconcile vacancies with approved staff allocations, verify information accuracy, and add new positions as directed.
Enter, update, and maintain position data, including assignments, reassignments, salary changes, and separations.
Monitor staffing levels, compile data, and prepare staffing reports as required.
Prepare and distribute job vacancy announcements, position assignment notices, and other related documentation.
Maintain confidentiality of sensitive HR and employee information.
Follow district safety protocols and emergency procedures.
Assist with other HR projects and duties as assigned.