Specialist External Affairs

South32 Group Operations Pty. Ltd. • Town of Patagonia, AZ

1d

About The Position

At South32's Hermosa project, the External Affairs team builds relationships with communities, government agencies, Tribal Nations, industry partners, and other key stakeholders. The Specialist, External Affairs serves as a coordinator and trusted partner, providing administrative, operational, and stakeholder engagement support to advance the development and operation of the Hermosa Mine.

The role coordinates the External Affairs function and supports planning, budgets, billing, purchasing, vendors, governance processes, meetings, travel, training, and business routines. It provides executive and stakeholder support by managing schedules and logistics, preparing briefing and meeting materials, and coordinating events, site visits, conferences, and other engagements.

The Specialist also monitors policy and legislative developments, researches issues, maintains tracking systems, coordinates stakeholder engagement across Hermosa and EA Americas, and supports communication and alignment across business functions. Additional work includes preparing reports and communications, maintaining accurate records, and supporting special projects for Hermosa, CMSA, Business Development, and the broader Americas region.

Requirements

• 1–3 years of relevant professional experience.
• Experience in administration, stakeholder engagement, communications, community relations, government affairs, public affairs, or a related discipline.
• Experience coordinating meetings, events, travel, budgets, records, reports, and stakeholder engagement activities.
• Experience supporting senior leaders, managing priorities, and coordinating multiple activities and stakeholders.
• Experience working in a fast-paced environment with competing priorities and deadlines.
• Excellent verbal and written communication skills.
• Strong organizational, coordination, and administrative skills with a high level of attention to detail.
• Strong research and analytical skills.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Familiarity with social media platforms.

Nice To Haves

• Bachelor's degree in Communications, Public Affairs, Political Science, Business Administration, Public Policy, Community Relations, or a related field.
• Fluency in written and spoken Spanish.

Responsibilities

• Provide administrative and operational support to the External Affairs Manager, Head of External Affairs, and EA Americas team.
• Support annual planning, budget management, billing, purchase orders, invoice processing, vendor management, and corporate approval processes, including ICAS and other business integrity and governance requirements.
• Coordinate team and leadership meetings, travel, training compliance, action tracking, and core business routines.
• Manage calendars, schedules, travel arrangements, itineraries, and logistics for leadership engagements, site visits, and stakeholder meetings.
• Prepare briefing materials, presentations, correspondence, meeting notes, and executive support documentation.
• Coordinate events, site tours, conferences, stakeholder visits, and participation in community and industry activities.
• Monitor and track legislative, regulatory, and policy developments that may affect Hermosa and South32.
• Conduct policy research and support preparation of briefing papers, issue summaries, reports, and stakeholder updates.
• Maintain legislative, policy, stakeholder, and engagement tracking systems and databases.
• Coordinate stakeholder engagement activities across Hermosa and EA Americas to support alignment, consistent messaging, and effective execution.
• Support relationships with government agencies, elected officials, Tribal Nations, community organizations, educational institutions, industry associations, and other key stakeholders.
• Track stakeholder commitments, engagement activities, and follow-up actions, ensuring timely communication and coordination across business functions.
• Facilitate information sharing between External Affairs and Operations, Environment, Permitting, Human Resources, Finance, and Project Development.
• Prepare and distribute reports, engagement summaries, communications materials, and departmental updates.
• Maintain accurate records of stakeholder interactions, meetings, action items, budgets, and business priorities.
• Support special projects and initiatives for Hermosa, CMSA, Business Development, and the broader Americas region as required.

Benefits

• Annual short-term incentive bonus recognizing individual performance and overall business success.
• South32 matches employee contributions to retirement savings up to a certain percentage.
• Four weeks of paid time off.
• 12 weeks of fully paid parental leave for primary carers and 2 weeks of fully paid parental leave for secondary carers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed