Specialist, Executive Assistant

BNY Mellon • New York, NY

35d • $52,000 - $100,000 • Onsite

About The Position

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We’re seeking a future team member for the role of Assistant to join our Corporate Affairs organization team. This role is located in New York City. In this role, you’ll make an impact in the following ways: Effectively prioritize the needs of the office, executive(s), and/or team by managing competing requests and negotiating prioritization among higher-level team members/managers. Evaluate non-standard problems and use judgment to develop appropriate solutions or procedures with significant autonomy in time management and work approach. Manage daily communication and interactions with the assigned executive’s/team member’s direct reports, including occasional leadership-level interactions and addressing highly complex issues escalated to the executive’s office/team. Perform advanced, diversified, and often confidential administrative duties, including scheduling meetings, preparing agendas and minutes, making travel arrangements, managing calendars, and supporting seminars, workshops, and conferences logistics.

Requirements

• 2-5 years of experience and relevant degree or equivalent experience, potentially in a professional discipline such as Human Resources or Finance.
• Broad and comprehensive experience in administrative support, including advanced use of standard business software (word processing, email, spreadsheets).
• Proven ability to manage complex, sensitive situations with tact, diplomacy, and confidentiality.
• Experience in budget preparation, expense management, accounts payable/receivable, and related financial activities on behalf of executives or teams.
• Ability to lead support teams by assigning activities, checking work completion, and providing advice or training to less experienced staff.

Responsibilities

• Effectively prioritize the needs of the office, executive(s), and/or team by managing competing requests and negotiating prioritization among higher-level team members/managers.
• Evaluate non-standard problems and use judgment to develop appropriate solutions or procedures with significant autonomy in time management and work approach.
• Manage daily communication and interactions with the assigned executive’s/team member’s direct reports, including occasional leadership-level interactions and addressing highly complex issues escalated to the executive’s office/team.
• Perform advanced, diversified, and often confidential administrative duties, including scheduling meetings, preparing agendas and minutes, making travel arrangements, managing calendars, and supporting seminars, workshops, and conferences logistics.

Benefits

• BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy.
• We provide access to flexible global resources and tools for your life’s journey.
• Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.
• BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.
• BNY assesses market data to ensure a competitive compensation package for our employees.
• The base salary for this position is expected to be between $52,000 and $100,000 per year at the commencement of employment.
• However, base salary if hired will be determined on an individualized basis, including as to experience and market location, and is only part of the BNY total compensation package, which, depending on the position, may also include commission earnings, discretionary bonuses, short and long-term incentive packages, and Company-sponsored benefit programs.
• This position is at-will and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation) at any time, including for reasons related to individual performance, change in geographic location, Company or individual department/team performance, and market factors.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed