Sr.. Specialist, Credit & Contract Coordinator

First National Bank•Work at Home - Nebraska, NE

2d•Hybrid

About The Position

The Contract Coordinator serves as the primary coordinator for new and amended equipment financing contracts, managing the complete lifecycle from documentation creation through funding disbursement. This role ensures proper lien perfection, maintains accurate contract records, and proactively tracks and resolves pending items to ensure timely execution. Acting as a critical liaison between internal teams and business partners, the Contract Coordinator processes all requests efficiently and accurately while ensuring compliance with legal requirements, regulatory standards, and established timelines.

Requirements

High School Diploma or GED
Previous experience working with loan documentation.
Demonstrate effective planning, organizational, and time management skills
Ability to perform multiple tasks at the same time and adhere to deadlines
Previous work experience in a fast-paced environment
Excellent problem-solving skills
Excellent oral and written communication skills; typing proficiency
High level attention to detail
Regular and predictable attendance is required
Ability to be in the Omaha office one Wednesday per month.
Work onsite the 3rd Wednesday of every month
Fulfill onsite responsibilities when included in the rotation
Manage workflow efficiently to meet established timelines
Prioritize tasks based on urgency and business impact
Exhibit professional behavior in all interactions
Maintain punctuality and consistent attendance
Demonstrate strong commitment to customer service
Promote positive working relationships with colleagues and business partners
Understand and adhere to all company policies, laws, and regulations applicable to the role
Respond promptly and professionally to internal and external inquiries
Candidates must possess unrestricted work authorization and not require future sponsorship.

Responsibilities

Determine required documents and prepare new contract documentation for Farm Docs, Irrigation Docs, Leases, and Redocs.
Review incoming dealer generated Auto Docs.
Complete subordination requests and consent to deletes.
Create complete equipment financing document packages for all transactions.
Review outgoing manual documents within established dollar thresholds set by the Documentation/Funding Administrator.
Distribute contract documentation via email or DocuSign to business partners within established timeframes.
Perfect all collateral by filing online UCC liens through CSC with accurate debtor name(s).
Ensure timely filing with appropriate agencies.
Prepare and file UCC lien amendments for booked contracts/leases.
Monitor and maintain lien perfection compliance.
When apps are cancelled, term UCC if created.
Process contract modifications including Amendments and Assumptions.
Prepare amendment documentation for booked contracts/leases and obtain proper signatures.
Review and process executed amendments for internal routing.
Coordinate with appropriate parties for assumption execution, prepare assumption documentation including lien perfections for internal routing.
Review executed equipment financing documents for proper execution, completeness, and accuracy.
Prepare change letters when applicable.
Identify and research pre-funding documentation discrepancies.
Resolve documentation discrepancies by collaborating with internal and external customers.
Ensure all corrections are completed expeditiously.
Review and process executed amendments for internal routing.
Coordinate and Process executed assumption documents through internal routing.
Process repurchase releases.
Address email questions and follow-ups as needed.
Book and fund new loans including Farm, Irrigation, and Lease products.
Review and process contract modifications.
Book and fund contract modifications.
Assign incoming fundings to designated funders during daily rotation (when assigned).
Prepare disbursement transmittals and documentation for final review.
Complete second review of bookings/fundings when applicable.
Forward completed disbursement transmittals to Accounting Department for fund transfers.
Enter disbursement information into GP system.
All ACH and Check disbursements are entered into AP system before end of day.
Input and update vendor information in the AP system.
Update dealer/salesman ACH information.
Process repurchase releases.
Ensure all outgoing wire and check disbursements are sent to Accounting Department.
Input pertinent information into Rapport system.
Create set-ups for booking into Info-Lease system.
Create and maintain follow-up lists in Rapport for documentation exceptions.
Monitor exception lists regularly to ensure file completion.
Maintain accurate data across all relevant systems (GP, Rapport, Info-Lease, AP).
Monitor and follow up on missing original documents for lender compliance.