Specialist, Corporate Events

Versant•Stamford, CT

3d•Hybrid

About The Position

The Specialist, Corporate Events reports to the Senior Manager, Corporate Events and plays a critical role in supporting the planning, coordination, and execution of client hospitality programs, corporate events, and experiential activations across VERSANT’s Golf, Sports, Entertainment, and News portfolios. This position is responsible for managing event logistics, guest experiences, hospitality programs, and operational processes that contribute to the successful delivery of high-impact events. Partnering closely with internal stakeholders, vendors, venues, and event partners, the Specialist will help ensure exceptional event execution while maintaining a high level of organization, accuracy, and service. VERSANT's client events and hospitality programs are an important extension of our brands and business relationships. This role helps deliver memorable experiences that strengthen partnerships, showcase the power of the VERSANT portfolio, and support revenue-generating opportunities across Golf, Sports, Entertainment, and News properties.

Requirements

Bachelor's degree or equivalent combination of education and relevant work experience.
2+ years of experience in event planning, hospitality, or client services.
A guest-services mindset with a passion for creating memorable experiences and delivering exceptional hospitality.
Warm, welcoming, and professional presence with the ability to build positive relationships with guests, clients, partners, and colleagues.
Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously with little manager supervision.
Exceptional attention to detail
Strong written and verbal communication skills with a customer-service-oriented approach.
Proficiency in Microsoft Office applications
Ability to lift up to 40 lbs
A collaborative mindset and willingness to contribute wherever needed to ensure successful event execution.

Nice To Haves

Experience working in or knowledge of golf, media, and/or entertainment preferred.
Experience with Cvent or other event management platforms is preferred.
Ability to travel up to 40% and provide on-site support for events as needed
Willingness to work weekends, holidays, and non-traditional hours as needed

Responsibilities

Support event preparation, including guest communications, preparing and printing materials, and assembling and shipping event packages and supplies.
Build, maintain, and manage Cvent registration sites and attendee registration processes.
Manage event ticket distribution and tracking to ensure compliance with internal policies and reporting requirements.
Coordinate on-site event logistics, such as guest check-in, reservations, and ticketing support.
Coordinate the procurement, inventory management, and distribution of event supplies, apparel, event-branded merchandise, and promotional items for corporate events and hospitality programs.
Coordinate weekly pro-am, honorary observer, and TPC barter round programs with various league partners, including participant management, guest communications, and collaboration with tournament contacts and internal stakeholders.
Assist with expense tracking, invoice coding, purchase documentation, and receipt management to support event budgeting and financial reporting.
Maintain team calendars, project plans, task lists, meeting notes, follow-up deliverables, and post-event documentation, including feedback, photos, and event recaps.
Support additional administrative support, events and hospitality initiatives as assigned.