Specialist, Construction

McDonald's Corporation•Toronto, ON

22h•CA$61,440 - CA$81,919•Hybrid

About The Position

The New Build Construction Specialist will be responsible for the facilitation and coordination of McDonald’s construction projects in Canada. Based in the Toronto or Montreal market, the Specialist will work collaboratively with the New Build construction team to ensure assigned construction projects are completed in a timely and cost-effective manner. This will be a hybrid role, supporting Construction Managers within the McDonalds Construction department, as well as supporting National Initiatives and management of data reporting against targets.

Requirements

Minimum 5 years of related work experience in project coordination and construction administration is essential.
Outstanding written and verbal communication skills.
Proficiency with Microsoft Office Suite, especially Word, Excel and PowerPoint
Strong knowledge of (or aptitude to learn) database systems (i.e.: Oracle and Smartsheet’s software)
Strong organization and multi-tasking skills with the ability to work on multiple projects while still maintaining a high level of accuracy and attention to detail
Comfortable working in a fast-paced environment with the ability to adjust quickly to change.

Nice To Haves

Experience with Smartsheets and Oracle applications is an asset.
Bilingual in English and French is an asset.

Responsibilities

Assist with the preparation, circulation, and approvals of capital budgets and purchase orders.
Verify all necessary paperwork has been submitted by general contractor (GC) prior to construction ground break as well as assist with GC PO creation, monthly draws, change orders and retainage release.
Vendor (supplier) management, including requests for quotes during project tender, coordination, scheduling, reviewing quotes, dealing with escalations, troubleshooting, etc.
Assistance with receipting for payment of project invoices.
Set up new vendors, GC’s, and suppliers in accounts payable system including training those new parties on the accounting system.
Monitor and update key milestone schedules and budgets within McDonalds Corporate databases.
Ensure projects files are organized, maintained, updated per McDonalds Corporate standards.
Collect and file all GC project closeout documents such as deficiency lists, as-built drawings, operations & maintenance manuals, etc.
Ensure project accounting is fully invoiced and closed out with 120 days from the store Grand Opening date.
Occasional travel for meetings with National team and project site visits.
Setting up meeting invites and reminders, including weekly meetings with Construction Managers to review projects.
Coordinates/Plans for various meetings.
Putting together meeting agendas.
Taking meeting minutes and distributing.
Generating reports from McDonalds database.