Specialist, Accounts Payable

Avid Bioservices•Tustin, CA

23d•$21 - $24

About The Position

Looking to join a passionate team dedicated to developing and manufacturing life-saving biopharmaceuticals? Avid Bioservices is a leading clinical and commercial biologics CDMO focused on creating innovative solutions to meet the needs of our clients and improve patient outcomes. Your Role: Join our team as an Accounts Payable Specialist and become an integral part of our organization! As an Accounts Payable Specialist, you'll perform a variety of exciting tasks such as reviewing purchase orders, matching invoices, preparing payments, resolving issues with vendors, and more. You'll work closely with interdepartmental staff, management, and vendors while recommending best practices and improving standard AP procedures. Perform accounts payable related duties, including, but not limited to: Review open purchase orders & general ledger coding distribution Review proper GL coding, sales/use tax and enter A/P invoices with 2-way/3-way matching within 24-48 hours upon receipt Process check-runs and create payment voucher packages Follow up with vendors or users regarding issues with PO or AP invoices, solve issues within 48-72 hours. Filing and properly maintain AP documents. Prepare and post basic journal entries. Support month end close ensuring any missing vendor invoices are booked or accrued. Prepare and file sales and use tax returns. Prepare 1099 and 1096 reporting. Assist with quarterly and annual internal and external audit requests. Regularly interact in a courteous and professional manner with interdepartmental staff and management personnel, vendors, and contractors. Recommend best practices and improve the standard AP procedures. Other accounting, AP related duties/ad-hoc projects, and other duties as assigned.

Requirements

1+ years A/P experience including A/P accruals and SOX documentation/compliance.
Experience in two-way matching (invoice/PO) and three-way matching (invoice, PO and product receipt) processes.
Strong proficiency in MS Excel, with the ability to do formulas like v-lookups, SUMIF/SUMIFS, and pivot tables.
Have a minimum of 10,000 KPH with good accuracy (98%) on 10 key speeds.
Strong problem solving, analytical & creative thinking skills.
Strong written and oral communication skills with the ability to communicate effectively at all levels of an organization.
Ability to learn quickly and apply knowledge.
Must have ability to multitask, manage multiple projects and deadlines and be able to remain flexible, re-prioritize, and respond to changing demands.
Ability to function well in a team-oriented environment, independent and self-motivated team player.
Ability to evaluate current methods and suggest alternatives and/or improvement when applicable

Nice To Haves

Familiarity with AX Dynamics or D365.

Responsibilities

Review open purchase orders & general ledger coding distribution
Review proper GL coding, sales/use tax and enter A/P invoices with 2-way/3-way matching within 24-48 hours upon receipt
Process check-runs and create payment voucher packages
Follow up with vendors or users regarding issues with PO or AP invoices, solve issues within 48-72 hours.
Filing and properly maintain AP documents.
Prepare and post basic journal entries.
Support month end close ensuring any missing vendor invoices are booked or accrued.
Prepare and file sales and use tax returns.
Prepare 1099 and 1096 reporting.
Assist with quarterly and annual internal and external audit requests.
Regularly interact in a courteous and professional manner with interdepartmental staff and management personnel, vendors, and contractors.
Recommend best practices and improve the standard AP procedures.
Other accounting, AP related duties/ad-hoc projects, and other duties as assigned.