Specialist Accounting

Holman•Mount Laurel, NJ

36d

About The Position

Processes invoices for a variety of payments and payment types including but not limited to CV sales, corporate vendors, stocks, directs, body invoices, violations, etc. Codes corporate invoices with the proper General Ledger account numbers. Handles all aspects of purchase order processing including issuance, approval and matching to invoices. Identifies and distributes checks over $2,000 for second signature related to payments mentioned above. Handles vendor billing inquiries both corporate and fleet. Reconciles assigned subsidiary ledgers and bank accounts, resolving all items past 30 days in a timely manner. Manages VOID checks through Infinium and Stop Payments through banking web site (as required). Prepares month end reporting for AP related reportable accounts for Financial Statements. Posts various daily AP system feeds. Performs daily open & close including associated aging reports. Manages monthly expense reporting and reconciliation. Manages all company related credit card issuance, charges and reconciliations. Manages vendor database including annual 1099 reporting, tax ID validation and vendor record cleanup. Handles all invoice processing rejected payments to ensure correct vendors are paid and incorrect vendors are debited properly. Provide backup coverage to other functions within the AP department. Perform all other duties and special projects as assigned.

Requirements

Bachelor’s degree or equivalent experience required.
Must have advanced knowledge of Infinium Accounting System, EVOS and GDT systems.
Must have advanced knowledge of expense system for tracking corporate invoices, and check printing system.
Must have advanced knowledge of banking systems used to operate on-line system.

Responsibilities

Processes invoices for a variety of payments and payment types including but not limited to CV sales, corporate vendors, stocks, directs, body invoices, violations, etc.
Codes corporate invoices with the proper General Ledger account numbers.
Handles all aspects of purchase order processing including issuance, approval and matching to invoices.
Identifies and distributes checks over $2,000 for second signature related to payments mentioned above.
Handles vendor billing inquiries both corporate and fleet.
Reconciles assigned subsidiary ledgers and bank accounts, resolving all items past 30 days in a timely manner.
Manages VOID checks through Infinium and Stop Payments through banking web site (as required).
Prepares month end reporting for AP related reportable accounts for Financial Statements.
Posts various daily AP system feeds.
Performs daily open & close including associated aging reports.
Manages monthly expense reporting and reconciliation.
Manages all company related credit card issuance, charges and reconciliations.
Manages vendor database including annual 1099 reporting, tax ID validation and vendor record cleanup.
Handles all invoice processing rejected payments to ensure correct vendors are paid and incorrect vendors are debited properly.
Provide backup coverage to other functions within the AP department.
Perform all other duties and special projects as assigned.

Benefits

Health Insurance
Vision Insurance
Dental Insurance
Life and Disability Insurance
Flexible Spending and Health Savings Accounts
Employee Assistance Program
401(k) plan with Company Match
Paid Time Off (PTO)
Paid Holidays, Bereavement, and Jury Duty
Paid Pregnancy/Parental leave
Paid Military Leave
Tuition Reimbursement
Paid sick leave benefit that meets the mandated requirements (for part-time and temporary employees in geographic areas with statutory paid sick leave)