Special Relief MA Admin

Vinfen•Lawrence, MA

4d•Onsite

About The Position

The Training Site Support Assistant provides front desk coverage, visitor and learner support, and basic site organization for the Lawrence Training Center. This is a supported employment position. The role focuses on a defined set of concrete, repeatable daily tasks and does not include the enrollment, scheduling, procurement, vendor management, or communications functions of the Training Operations Assistant role.

Requirements

Ability to communicate in a friendly, professional, and respectful manner with visitors, learners, and staff.
Ability to follow established routines and written or visual checklists with consistency.
Ability to seek guidance and support from supervisory or job coaching staff as needed.
Basic proficiency operating a telephone, printer, and reviewing a printed or shared digital calendar.
Ability to perform job duties within a structured, supported work environment.
Must be at least 21 years old
Must have the legal right to work in the United States
Able to sit for extensive amount of time during the day
Able to communicate verbally and in writing
Basic understanding and use of various pieces of office equipment

Nice To Haves

A High School diploma, GED certificate is highly desirable

Responsibilities

Provides front desk coverage at the Lawrence Training Center, greeting visitors and staff in a professional and welcoming manner.
Confirms who visitors are there to see or which training they are attending, referencing the daily training calendar as needed.
Directs learners and visitors to the correct classroom and notifies Training staff of any confusion regarding room assignments.
Answers the Lawrence front desk phone line and routes general inquiries to the Allston main line.
Refers questions regarding registration, scheduling, attendance, certification status, or course requirements directly to Training Department staff.
Monitors and restocks shared kitchen supplies, including coffee, creamer, sugar, cups, plates, napkins, paper towels, and utensils.
Monitors office and training supply areas, including printer paper, pens, markers, bathroom keys, and classroom materials, and maintains an organized supply space.
Maintains a list of low-supply items and shares it with the designated supervisor.
Assists with placing approved supply orders when trained to do so.
Refers visitors, learners, or situations outside the scope of the role, including urgent, unfamiliar, or unclear situations, to a supervisor or designated staff member.
Participates in department meetings as appropriate.
Performs other job-related duties as assigned.