Special Projects Manager

Koniag Government Services, LLC•Ambrose, ND

3d•Hybrid

About The Position

PacArctic, LLC (PAC), a Koniag Government Services company, is seeking a Special Projects Manager to support PAC and our government customer. This position requires the candidate to be able to obtain Public Trust clearance and is a combination of remote support and on-site support as needed at any of the following locations in the State of North Dakota: Land Ports of Entry (LPOE): Ambrose, Dunseith, Pembina, Portal, and St. John Entry; and Inner City Buildings: Bismarck, Fargo, Grand Forks, and Minot.

Requirements

Bachelor's degree in Construction Management, Business Administration, Project Management, or related field from an accredited college or university
In lieu of a degree, minimum of 7 years of directly related experience in project management within a federal contracting environment or the equivalent may be considered
Ability to obtain Public Trust Security Clearance (required at time of hire)
Valid driver's license and ability to travel to project sites as needed
Demonstrated experience managing multiple simultaneous projects of varying size and complexity
Ability to obtain Public Trust clearance
Proficiency in Microsoft Word, Excel, PowerPoint, and applicable project management software
Strong organizational and time management skills with ability to manage competing priorities, tight deadlines, and adapt quickly to changing conditions
Strong operational leadership skills with proven ability to lead, motivate, and coordinate cross-functional and high-performing teams
Excellent communication skills — both written and oral — with ability to interface effectively with government customers, senior leadership, and cross-functional teams
Detail-oriented and organized
Respectful and calm in pressure situations
A dedicated TEAM PLAYER
Committed to the company's values and mission

Nice To Haves

Project Management Professional (PMP) certification, or ability to obtain within time frame established by employer
Experience working in secure government facilities or classified environments
Minimum of 10 years of project management experience managing construction and/or services projects in a federal contracting environment
Experience working directly with government clients, Contracting Officers (COs), and Contracting Officer Representatives (CORs)
Experience managing subcontractors and vendors in a federal contracting environment
Demonstrated experience managing project budgets of varying size and complexity
Experience with federal procurement and contracting processes, including familiarity with FAR/DFARS regulations
Experience preparing and presenting project status reports and briefings to senior leadership and/or government clients
Proficiency with CMMS (Computerized Maintenance Management Systems)
Strong analytical and problem-solving abilities with data-driven decision-making approach
Strong understanding of change management processes
Knowledge of OSHA regulations, NFPA codes, and workplace safety requirements
Commitment to operational excellence, continuous improvement, and customer service

Responsibilities

Manage comprehensive Firm Fixed Price (FFP) and Indefinite Delivery Indefinite Quantity (IDIQ) projects, schedules, and budgets for a variety of facility services projects such as maintenance, logistics, building infrastructure, or other government support services, from initiation through closeout
Understand and define (as applicable) project scope, goals, and deliverables in alignment with federal contract requirements and client expectations, including site preparation, renovation, new construction, and facility improvement projects on federal properties
Prepare formal, accurate pricing proposals for special projects and submit to the government customer
Coordinate and oversee multiple and simultaneous special projects of varying size, complexity, and duration at multiple locations
Conduct or coordinate site visits and inspections to monitor project progress and ensure quality
Review and approve submitt "submittals, requests for information (RFIs), and change orders in coordination with the government customer
Ensure all projects are delivered on time, within scope, and within budget
Other tasks as assigned by executive management team
Prepare task order proposals, scopes of work, and bid packages
Develop comprehensive cost estimates including labor, materials, and subcontractor pricing
Request, evaluate, and verify vendor and subcontractor quotes for alignment with project requirements prior to proposal submission
Submit pricing aligned with Government scope, funding limits, and timelines
Ensure proposals meet all technical and administrative requirements
Track status of work orders, service calls, and minor projects under Firm Fixed Price (FFP) scope
Identify and resolve delays, access issues, or scope gaps
Coordinate special projects work execution across maintenance teams, subcontractors, and site staff
Monitor completion rates and service delivery timelines
Review and interpret government-issued task orders, Requests for Proposals, and Statements of Work (SOW) to ensure project execution aligns with contractual obligations
Ensure compliance with all applicable federal regulations, including FAR/DFARS requirements, safety standards, OSHA, NFPA codes, and environmental regulations, and ensure all safety plans and protocols are in place and adhered to on all project sites
Coordinate with the contracts and procurement teams to manage subcontractor agreements, modifications, and task order execution
Ensure compliance with all security requirements of the customer for access/entry onto federal facilities/grounds, including but not limited to the initiation of requests for background investigations to secure badging
If approved by the government customer, escort non-badged vendors, subcontractors, and any other individuals or skill set required to access/enter federal facilities/grounds
Serve as the primary point of contact between the company, government clients, and project stakeholders for special project Task Orders
Conduct regular project status meetings and briefings with government Contracting Officer Representatives (CORs), Project Managers, and other key stakeholders
Build and maintain strong relationships with government customers and counterparts to ensure customer satisfaction and identify opportunities for follow-on work
Develop and manage project budgets approved by the government customer, track expenditures, and provide regular financial reporting to leadership as required
Monitor project costs and implement corrective actions to address budget variances
Coordinate with finance and accounting teams to ensure accurate invoices, cost tracking, project closeout, and financial forecasting
Identify and assess potential cost risks and develop mitigation strategies
Maintain centralized tracking spreadsheets for work orders, service tickets, and projects
Validate data used for reporting, invoicing, and compliance tracking
Provide data inputs for dashboards showing performance metrics and trends
Maintain accurate and complete project files, records, and documentation in accordance with company and federal requirements, ensuring all documentation is current, accurate, and audit-ready
Prepare and deliver written and oral project status reports, briefings, presentations, and required deliverables to leadership and government customers within established deadlines and at the required frequency
Ensure proper project closeout procedures are followed, including final inspections, punch lists, and documentation turnover
Lead and coordinate cross-functional project teams including subcontractors, engineers, vendors, construction/project managers, and other service providers
Work with site leads to coordinate project pricing, site visits, project execution, and closeout
Coordinate with internal departments including contracts, procurement, finance, and program management to support project needs
Identify, assess, and document project risks and develop mitigation and contingency plans
Proactively resolve project issues and escalate critical problems to senior leadership as appropriate
Conduct lessons-learned reviews upon project completion and implement process improvements for future projects