Special Projects Manager, Office of the CEO

Breakthrough Public Schools Home Office • Cleveland, OH

22h • Onsite

About The Position

The Special Projects Manager, Office of the CEO performs a high-level blend of strategic project management and executive administrative duties. This role supports the Office of the Chief Executive Officer (CEO), including direct support for the CEO and the Chief of Staff (CoS) to ensure the efficient operation of the executive office and the successful execution of organizational initiatives. The Special Projects Manager acts as a central hub for the home office, fostering a cohesive culture and driving cross-functional projects from conception to completion.

Requirements

• Minimum 2-4 years of experience in a high-level administrative or project management role, specifically supporting C-Suite executives preferred.
• Must possess a valid driver’s license and pass a BPS-arranged background check.
• Proficiency in project management software (e.g., Asana, Trello, Monday.com, or Smartsheet).
• Advanced expertise in Microsoft Suite (Excel, PowerPoint) and Google Workspace to create complex reports and high-impact presentations.
• Ability to anticipate the needs of the CEO/CoS and pivot quickly in a fast-paced environment.
• Proven ability to manage multiple projects simultaneously with extreme precision and attention to detail.
• Interpersonal Savvy: Ability to build rapport with diverse stakeholders and navigate complex relationships within the Board and executive leadership.
• Proven track record of handling highly sensitive and confidential information with absolute integrity and professionalism.
• Exceptional written and verbal communication skills with a strong "Customer Focus" orientation.

Nice To Haves

• Bachelor’s degree preferred
• Project Management Professional (PMP) or similar certification is a significant plus.

Responsibilities

• Define scope, goals, and deliverables for key projects assigned by the CEO or CoS; track progress and ensure deadlines are met.
• Identify operational bottlenecks and implement streamlined workflows within the Office of the CEO to increase efficiency.
• Ensure senior leaders are prepared by synthesizing information into briefing papers, reports, or visual dashboards to support executive decision-making.
• Manage the CEO's complex calendar, scheduling internal and external meetings, appointments, and travel.
• Assist the CoS in prioritizing requests and resolving scheduling conflicts.
• Organize and prepare the executive team for meetings by gathering documents, conducting pre-meeting briefings, and managing technical logistics.
• Draft, review, and send high-stakes communications on behalf of the CEO; manage executive expense tracking and digital filing systems.
• Attend high-level meetings to capture action items, distribute minutes, and follow up with stakeholders to ensure accountability.
• Greet internal and external guests, serving as the professional "face" of the home office.
• Oversee all home office operations, including new staff logistics support, office supply procurement, and maintaining the home office directory.
• Arrange and schedule all-staff meetings in partnership with the Chief of Staff, including agenda coordination, presentation design, IT setup, and catering.
• Manage relationships with facilities management and custodial staff; oversee office equipment maintenance, signage, and mail distribution.
• Process home office accounts payable and collaborate with the finance team to ensure timely vendor payments and postage budget management.
• Manage and maintain comprehensive contact information and directories for the Board and all Board Committees.
• Ensure a consistent communication flow and provide ongoing support for access to technology and the distribution of essential materials.
• Maintain the annual meeting cycle for the Board and Board Committees.
• Lead the end-to-end logistics planning and execution, ensuring all technological, space, and resource requirements are met for every session.

Benefits

• medical, dental, and vision coverage
• paid life insurance
• short-term disability (STD)
• long-term disability (LTD)
• supplemental life insurance
• accident and critical illness insurance
• a flexible spending account
• Employee Assistance Program access
• holiday and paid time off package
• diverse training and development opportunities
• personal development
• professional advancement
• collaborative team-building initiatives
• State Teachers Retirement System of Ohio (STRS) or the School Employees Retirement System of Ohio (SERS)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level