Special Needs Unit Program Assistant
About The Position
The Portage County Health & Human Services department is currently hiring a part-time Special Needs Unit Program Assistant to support the Special Needs Programs team. This position is currently funded for up to 30 hours a week through the end of 2026. Effective January 1, 2027, the position hours will decrease to 22 hours per week, however, will still be eligible for health & dental insurance, vacation and sick leave accrual. The pay range starts at $19.95 / hr. This position provides paperwork assistance to the Special Needs Programs Staff, especially in the area of the Birth to Three Program. The position will support the entire Birth to Three Team in being able to be more efficient in their job duties by completing much of the paperwork and organizational tasks so that they are able to serve more families directly. It will also provide some paperwork and organizational support to the Children’s Long Term Support staff and Special Needs Programs Supervisor.
Requirements
- High school diploma or equivalent required.
- One year experience of office support or data entry preferred.
- One year experience working in the human services field preferred.
- Experience or knowledge of Birth to Three program preferred.
- Experience or knowledge of Children’s Long Term Support programs preferred.
Responsibilities
- Provides paperwork assistance and organizational support for the entire Birth to Three Team.
- Filing and organizing files as requested.
- Copying and sending documentation while being cognizant of the confidentiality and documentation requirements.
- Preparing and organizing information for new families.
- Assisting with making any form changes.
- Tracking Plans of Care renewal dates and ensuring that providers have completed their updates.
- Obtaining and documenting collateral information as requested.
- Assist with preparing annual and exit surveys.
- Assist with facilitating web page updates.
- Organizing and tracking program deadlines.
- Provides paperwork assistance and organizational support for the Children’s Long-Term Support (CLTS) Staff.
- Filing and organizing files as requested.
- Creating and sending mailings to families.
- Complete CLTS and CCOP funding data entry weekly, as needed.
Benefits
- Vacation - available on day one!
- Health insurance- your choice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
- Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year!
- Flexible spending account
- Dental insurance
- State of Wisconsin Retirement Plan - County contribution of 7.2%!
- Paid holidays
- Paid sick leave
- Life insurance- premium paid by the County
- Long term disability insurance- premium paid by the County
- EAP (Employee Assistance Plan) - paid by the County
- 457(b) Deferred Compensation Plan
- Public Student Loan Forgiveness (PSLF) Program
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
