Special Events TAR
University of Rochester
•$29 - $41•Remote
About The Position
The Special Events TAR position will support a small portfolio of events. This role is responsible for coordinating event logistics, developing communication materials, and handling other event-related needs. On-site staffing is not required for this position. The position will report to the Executive Director of Advancement Event Initiatives. The term of the position is August 5 through November 1, 2026.
Requirements
- Bachelor's degree and 5 years of relevant experience required
- Or equivalent combination of education and experience
Nice To Haves
- Outstanding written, verbal, and interpersonal skills
- Strong leadership skills and ability to work independently
- Ability to manage large projects; to gather, condense and synthesize information, and ability to provide accurate analysis and summaries
- Experience with computer technologies, especially Microsoft Excel
- A personal belief in mission, goals and objectives of private higher education
Responsibilities
- Develop and manage event program flow.
- Coordinate vendors and oversee all event logistics.
- Ensure successful execution of events from planning through completion.
- Oversee production of publications and event-related collateral materials.
- Coordinate mailing lists and manage event marketing and promotional communications.
- Ensure consistent messaging and branding across event materials.
- Write briefing materials for speakers and institutional leadership.
- Coordinate speaker logistics and support leadership participation in events.
- Prepare event schedules and talking points to ensure seamless presentations.
- Manage project timelines and coordinate deliverables across event planning activities.
- Monitor progress of publications, marketing, vendor coordination, and program development to ensure deadlines are met.
- Collaborate with internal stakeholders to align event planning efforts and resolve logistical issues.
- Other duties as assigned.
