Special Events Administrator - Corporate New York

Tao Group Hospitality•New York, NY

About The Position

The Tao Group Hospitality Sales Administrative Assistant must be personable, organized, and able to work in a fast-paced environment. They must exhibit the ability to plan, prioritize and demonstrate exceptional follow-up skills. They must be courteous, persuasive, client focused, professional, and positive always.

Requirements

Effectively communicates in English, in both written and verbal forms.
Basic knowledge of computer software to include Outlook, MS Word, Excel, OneNote, and PowerPoint as well as office equipment, i.e., telephone, copier, fax machine.
Excellent customer service skills and interpersonal skills to effectively communicate with all business contacts.
Polished appearance and demeanor.
Ability to obtain and maintain full knowledge and understanding of company and department rules and regulations, policies, and procedures.
Solid written and verbal communication skills 
Strong computer skills a must (Outlook, Excel, Word, general databases)
Emphasis in math skills for accounting assistance
Experience in database organization
Basic understanding of legal contract language 
High School Diploma Required or equivalent and or equivalent combination of education and experience in a related field
21+ years of age
Must have strong problem-solving skills
Excellent written and verbal communication skills required
Ability to work under pressure and meet deadlines
Must have good positive energy throughout the day
Must be able to read the computer monitors and print legibly
Must be able to sit and/or stand for extended periods of time
Must be able to move quickly through work and set the pace in the office
Must be able to push and lift up to 75 lbs.
Must be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous manner
Ability to maintain a high level of confidentiality
Ability to handle a fast-paced, busy, and somewhat stressful environment

Responsibilities

Systems management including but not limited to updating clerical duties such as answering phones in a high-volume setting, preparing event menus and other paperwork for various meetings through the week.
Provide Sales team with clerical and administrative support include emailing, answering phones, data-entry, accounting and performing all other general office duties.
Process information for accounting including month end commissions.
Monitor, screen, respond to and distribute incoming communications via e-mail and phone in a timely manner.
Provide guest service to internal employees, guests, and all customers of TAO Group Hospitality.
Voicemail follow-up and rolling calls as needed.
Assists with Triple Seat reports and updates revenue reports on a weekly basis.
Closes out all events in Triple Seat once the event has taken place.
Assist and/ or complete additional tasks as assigned.