.8 Special Education Secretary

Wachusett Regional School District•Holden, MA

5d•Onsite

About The Position

The Special Education Secretary provides administrative and clerical support to the Special Education Department, with a primary focus on maintaining accurate student records, coordinating IEP meetings and timelines, supporting evaluation processes, and assisting with compliance-related procedures. The position requires strong organizational skills, attention to detail, confidentiality, and effective communication with students, families, staff, and administrators.

Requirements

High school diploma or equivalent
Proficiency with standard office technology, databases, email, and scheduling systems.
Ability to work independently while also functioning effectively as part of a collaborative department.

Nice To Haves

Additional administrative or educational experience preferred.
Experience working in a school or special education setting preferred.
Strong organizational and time-management skills.
Excellent attention to detail and ability to manage multiple deadlines.
Strong written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive student information appropriately.
Knowledge of special education terminology, IEP processes, and Massachusetts special education requirements preferred.

Responsibilities

Maintain accurate, organized, and confidential special education student records in accordance with district, state, and federal requirements.
Schedule and coordinate IEP Team meetings, including annual reviews, reevaluations, initial evaluations, and other meetings as requested.
Communicate with families, staff, and service providers regarding meeting dates, times, locations, and required documentation.
Support the Special Education Team Chair and department administration with IEP compliance and procedural timelines.
Assist with monitoring IEP meeting schedules and compliance timelines to ensure required meetings and actions occur within mandated timeframes.
Maintain and support the department's evaluation/testing log, including tracking referrals, evaluations, consent, testing timelines, reports, and completion dates.
Assist with the organization and distribution of evaluation reports and other required special education documentation.
Enter, update, and maintain student information in relevant district databases and student information systems.
Prepare materials and documentation for IEP Team meetings.
Maintain department calendars, schedules, and meeting records.
Answer and direct telephone calls, respond to routine inquiries, and provide information to families and staff as appropriate.
Assist with correspondence, notices, forms, and other special education documentation.
Support the Special Education Team Chair and department staff with administrative tasks related to the IEP process.
Maintain confidentiality of student, family, and personnel information at all times.
Establish and maintain effective working relationships with students, parents/guardians, teachers, related service providers, administrators, and outside agencies.
Perform other related duties and assignments as directed by the supervisor.