Special Education Compliance Manager

Mundo Verde Bilingual Public Charter School•Washington, DC

7d•Hybrid

About The Position

The Compliance Coordinator is an essential member of Mundo Verde’s network-level special education team and is responsible for Mundo Verde’s effective coordination and full compliance with the special education timelines stipulated by IDEA, DCMR Chapter 30 and Section 504 of Americans With Disabilities Act. This network-level role reports to the Senior Director of Student Success. In collaboration with APs of Student Success at each campus, this role will coordinate the scheduling of Multi-Disciplinary Teams (MDT) for Analyzing Existing Data (AED) meetings, eligibility meetings, annual Individualized Education Program (IEP) meetings, and other required meetings under IDEA. The Compliance Coordinator will ensure Letters of Invitation (LOIs), Prior Written Notice (PWN), evaluations, and draft IEP documents are shared with families in advance of meetings and ensure all paperwork is appropriately documented in Special Programs.

Requirements

Candidates must have a bachelor’s degree (or equivalent combination of education, training, and experience) in Special Education or related field.
Minimum of 2 years prior experience in classroom-, campus- or sector-level special education case management and compliance required.
Demonstrated ability to work collaboratively and effectively with a diverse stakeholder group required.
A TB test, fingerprinting, and a successful background check are required pre-employment.

Nice To Haves

Previous leadership experience is beneficial.
Advanced, native or intermediate proficiency in Spanish is strongly preferred.
Teaching experience with special student populations and valid teaching or other educational certification preferred.

Responsibilities

Maintains a continually updated database of students with active IEPs and 504s, along with service hours and levels, due dates, respective case managers, and other relevant program management data.
Ensures that Special Programs is continually updated based upon OSSE guidance (progress report periods, calendar updates, etc.).
Ensures all Prior Written Notice (PWNs) are generated and shared with families and documented in Special Programs in a timely manner.
Collaborates with the data team to provide up-to-date reports on required individual student accommodations for test administration purposes.
Provides reports to supervisors on a regular basis regarding service logs and related service delivery.
Develops and maintains trackers for monitoring initial service delivery for early childhood including the completion of Child Outcome Surveys.
Supports special education teachers establishing deadlines for special education progress reports and collaborating with data team to prepare mail merge.
Provides support for Extended School Year (ESY) including OSSE data submission, attendance reports, and timely and accurate transportation requests.
Manages transportation requests with families and OSSE.
Communicates with families and case managers well in advance to schedule IEP meetings at a mutually convenient time and in compliance with IDEA timelines.
Sends Letters of Invitation (LOIs) to families in advance of all meetings.
Creates virtual meeting rooms and arranges for language interpretation as necessary.
Maintains a year-long calendar of IEP meetings that is shared with campus-based teams and case managers.
Coordinates with evaluators to ensure evaluations are completed in a timely manner, including but not limited to receiving consent to evaluate forms, scheduling assessments, and scheduling evaluators to be in attendance at eligibility meetings.
Ensures that Mundo Verde meets its legal obligations of timeliness and accuracy with regards to special education and completion of tasks as required by OSSE, including but not limited to Child Count and IDEA monitoring.
Remains up to date on charter-sector, state and federal policies related to special education, early intervention processes, and multilingual students.
Supports Senior Director of Student Success with obtaining signed medicaid consent forms, maintenance of Medicaid service logs, Random Moment in Time Surveys (RMTS) audits, provider licensure, & other related documentation.
Provides requested documentation to families and campus-based staff, including IEPs, Psychological Reports, etc.
Supports Senior Director of Student Success in training case managers, related service providers, and other necessary staff in Special Programs.
Supports occasional family information sessions on special-education rights, evaluation processes, access to supports, and parenting skills.
Expected to attend (when relevant) and support pre-planned evening events throughout the year such as Expo, family visits, celebrations of art and learning, etc. as needed.
Expected to attend at least one family event a year such as orientation, prospective parent info sessions, family potlucks, etc.