Special Education Administrative Assistant - Georgia Connections Academy

Connections Academy•Duluth, GA

10h•Onsite

About The Position

Working from the office in Duluth, GA, the Administrative Assistant is a 12-month employee that provides comprehensive clerical and administrative support to ensure the smooth and efficient operation of the Special Education Department. This role works closely with school leadership, faculty, staff, and district office personnel to facilitate daily school functions, manage communications, and assist with operational tasks. The ideal candidate is highly organized, professional, and customer-service oriented. The High School Administrative Assistant will be responsible to: Provide general secretarial and administrative support to the director and department leadership team. Perform a variety of clerical duties to support daily department operations. Routinely handle internal and external correspondence/communication with discretion and accuracy. Answer telephone calls and direct inquiries to the appropriate personnel. Assist with department level email inbox, newsletters updates and other communication platforms. Schedule and coordinate meetings, take minutes, and distribute correspondence promptly Greet and assist visitors, students, staff, and parents with professionalism and courtesy (when attending school level events) Maintain a working knowledge of school and district policies, events, and public information to assist faculty, staff, and the public. Assist with the preparation and coordination of department audits to ensure compliance and Routinely handle internal and external correspondence with discretion and Generate reports and prepare documents for department level mail merge Attend virtual and in-person department, school or district meetings as required All GACA staff must be able to participate in monthly in-person activities including but not limited to: School level department meetings, Student Engagement Opportunities, Required training/development, School-level events Attend/support district faculty meetings and other districts evens such as graduation and school testing. Travel may be required. Provide support for special projects. Perform other duties as assigned by the principal.

Requirements

Please note 2-step authentication is required to set-up to login to all systems if given a job
2-4 years of working in a school or office setting required
Proficiency with both Microsoft Office tools such as Excel and Google Suite as well as web-based applications is essential.
Familiarity with information management systems, as well as on-line design and publishing
Knowledge of expense reports
Ability to multitask in a fast-paced team environment
Good interpersonal skills and attention to detail
Excellent communication skills, both oral and written
Customer focused approach
High degree of flexibility
Ability to handle sensitive and confidential information
Ability to work remotely if necessary
May require occasional overnight travel
Should possess excellent written and verbal communication skills, demonstrate outstanding presentation and interpersonal abilities, react to change productively and be able to handle tasks as assigned
This position requires frequent travel throughout the state of Georgia to conduct official school business. Candidates must possess a valid driver's license, maintain a clean driving record, and be comfortable with regular day trips and occasional overnight travel as needed. A reliable personal vehicle is required.
While performing the duties of this job, the employee is frequently required to sit for extended periods of Employees are also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. Employees are occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Nice To Haves

Associate's degree strongly preferred

Responsibilities

Provide general secretarial and administrative support to the director and department leadership team.
Perform a variety of clerical duties to support daily department operations.
Routinely handle internal and external correspondence/communication with discretion and accuracy.
Answer telephone calls and direct inquiries to the appropriate personnel.
Assist with department level email inbox, newsletters updates and other communication platforms.
Schedule and coordinate meetings, take minutes, and distribute correspondence promptly
Greet and assist visitors, students, staff, and parents with professionalism and courtesy (when attending school level events)
Maintain a working knowledge of school and district policies, events, and public information to assist faculty, staff, and the public.
Assist with the preparation and coordination of department audits to ensure compliance and Routinely handle internal and external correspondence with discretion and
Generate reports and prepare documents for department level mail merge
Attend virtual and in-person department, school or district meetings as required
All GACA staff must be able to participate in monthly in-person activities including but not limited to: School level department meetings, Student Engagement Opportunities, Required training/development, School-level events
Attend/support district faculty meetings and other districts evens such as graduation and school testing. Travel may be required.
Provide support for special projects.
Perform other duties as assigned by the principal.