Special Education Administrative Assistant

Harrisburg Sd 7J • Harrisburg, OR

4d • Hybrid

About The Position

This position monitors regulatory compliance and supports smooth departmental operations. In this role, you will play a vital part in student success by managing essential paperwork and meticulously reviewing IEP documentation for accuracy and deadlines.

Requirements

• Background in a special education environment or school administrative setting.
• Proficiency with Microsoft Office and Google Workspace is required.
• Familiarity with special education terminology, timelines, and IEP components.
• High level of discretion and integrity when handling confidential student information (FERPA compliance).
• Excellent proofreading skills and a collaborative attitude.

Nice To Haves

• Familiarity or experience with the Synergy software platform is a strong plus.

Responsibilities

• Assist the SPED director with daily operations, scheduling, correspondence, and maintaining highly confidential student files. Duties may also include medicaid support.
• Prepare, organize, and submit state and federal compliance documentation, meeting notices, and progress reports.
• Review Individualized Education Program (IEP) files for completeness, accuracy, and adherence to legal deadlines before final submission.
• Maintain accurate data within the district’s database to track student timelines, evaluations, and re-evaluations.
• Help facilitate monthly district case manager meetings and provide needed IEP support for administrators, teachers, specialists, and parents.

Benefits

• Employer-paid insurance CAP to assist with health, dental, and vision premiums
• Employer-paid Basic Life and AD&D policies
• Two (2) days of personal leave
• Ten (10) days of sick leave
• Seven (7) paid holidays
• PERS retirement contribution
• Prorated for the remainder of the school year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed