Special Education Administrative Assistant II - Truancy Liaison - Minnesota Connections Academy

Connections Academy•Saint Paul, MN

15h•$22

About The Position

The Special Education Administrative Assistant provides essential support to the Special Education department by assisting with student records management, compliance, family engagement, and departmental operations. This role collaborates closely with Special Education staff, general education teams, and families to ensure efficient processes and high-quality service for students receiving special education support.

Requirements

High school diploma or GED equivalent
1–2 years of similar administrative experience preferred
Proficiency with Microsoft Office and web-based applications
Proficiency with Google applications (Mail, Calendar, Drive, Hangouts, Documents, etc.)
Intermediate skill level in MS Excel
Ability to multitask in a fast-paced environment
Strong interpersonal skills and attention to detail
Excellent communication skills, both verbal and written
Ability to maintain privacy and confidentiality (FERPA)
Customer-focused approach
High degree of flexibility
Demonstrated ability to work well in a fast-paced team environment
Please note that two-step authentication is required to set up and access all systems if a job offer is extended.

Responsibilities

Collaborate with case managers, Special Education leadership, and Live Services team members to support student needs, problem-solving, and process improvement.
Participate in weekly and monthly team meetings.
Support Special Education teachers and paraprofessionals by preparing, printing, and mailing instructional materials for students with IEP accommodations and modifications
Attend weekly General Education Records Assistant meetings and serve as a liaison between departments
Act as a point of contact for schools and families regarding Special Education records, ensuring clear communication and collaboration.
Maintain and manage student records using systems such as Pearson Online Classroom, SpEd Forms, and Qmlativ.
Ensure records are accurate, complete, and aligned with student academic progress and instructional needs.
Process outgoing requests for records for newly enrolled students and respond to incoming records requests for Special Education students in a timely manner.
Assist families with Special Education records-related questions and concerns.
Provide support to parents and students, addressing issues appropriately and directing inquiries as needed.
Maintain accurate documentation related to services, referrals, tuition agreements, and Special Education forms.
Ensure compliance with state and internal reporting requirements.
Facilitate the collection of signatures for the Semi-Annual Certification (SAC) form.
Provide assistance to Due Process Clerks during high-volume periods.
Support preparation and processing of documentation, including Notices of Team Meetings, Evaluations, IEPs, and Prior Written Notices (PWNs).
Support the Special Education Director with projects, organizational tasks, and the development and maintenance of internal processes.
Perform other duties as assigned to support the needs of the Special Education department.