Special Audit Project Liaison

City of New York•New York, NY

About The Position

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible. The DSS Accountability Office (DSS-AO) is responsible for protecting the integrity of social services programs administered by the New York City Department of Social Services (DSS) and ensuring that DSS complies with all statutory, regulatory, and contractual standards. The Office of Audit Services (OAS) is responsible for the assessment of operational risk within the Agency and the coordination of the risk assessment process to ensure integrity, efficiency, and regulatory compliance of HRA operations. Within OAS, the External Audit Facilitation Team (EAFT) has an overall responsibility for managing the external audit process, starting from the receipt of the engagement letter to the development of the Agency's audit response. It also prepares and follows up on audit-related corrective action plans and ensures that the area that will be audited has been properly prepared for the audit and appropriately addresses all auditors' requests. The Office of Audit Services (OAS) is recruiting for one (1) Management Auditor to function as a Special Audit Project Liaison.

Requirements

Permanent in the Management Auditor Civil Service title or permanent in a comparable title eligible for 6.1.9 Title Change.
If hired provisionally, must take and pass the Civil Service exam when available to be eligible for continued employment.
A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) including or supplemented by 24 semester credits in accounting, including one course each in: advanced accounting, auditing, and cost accounting; and one of the following: (A) one year of full-time satisfactory experience in management auditing, financial auditing, and/or information technology (IT) auditing; or (B) a valid Certified Public Accountant license issued by the New York State Education Department; or (C) a valid Certified Internal Auditor certificate issued by the Institute of Internal Auditors (IIA); or
A satisfactory combination of education and/or experience equivalent to '1' above.
Education and/or experience may be substituted as follows: (A) two years of full-time satisfactory experience in financial or managerial accounting may be substituted for the one year of experience described in '1(A)' above; (B) undergraduate or graduate credits from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) in management, computer science, public administration, and/or business administration may be substituted for up to 9 semester credits in accounting, on a credit for credit basis.
However, all candidates must have a baccalaureate degree including or supplemented by 15 semester credits in accounting, including one course each in advanced accounting, auditing, and cost accounting, and one of the following: at least one year of the experience described in '1(A)' above or its equivalent; or a Certified Public Accountant license; or a Certified Internal Auditor certificate, as described in '1(B)' or '1(C)' above.
To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as a Management Auditor - Assignment I or at least two years of experience in management auditing, financial auditing, and/or information technology (IT) auditing.

Responsibilities

Conduct review of invoices, general ledgers, books of records, and other fiscal documents supporting vendors' claimed costs pertaining to common budget line items and general ledger accounts, as related to findings in vendor audits conducted by external entities, by examining books of accounts, invoices, bank statements, vendor/subcontractor contracts, and other fiscal records to verify completeness of records, allowability of claimed costs, and compliance with contractual requirements and relevant standards, guidance, rules, or regulations.
Conduct review of program-specific documents, as related to findings in operational and/or oversight programmatic audits of the agency's programs and administrative functions conducted by external entities, by reviewing operational/programmatic documents and data, such as specific budget line items, general ledger accounts, and agency's fiscal manuals, policies, and procedures, to determine allowability of specifically identified claimed costs (e.g., rent and utility expenses) and to confirm or contest any potential findings of internal control weaknesses, operational deficiencies, and processes deemed vulnerable to fraud and inefficiency.
Assist in the preparation of agency responses to external audit reports by reviewing audit specific fiscal documents as well as relevant agency policies, procedures, and manuals to find relevant information that may be used to contest the cited findings. Provide the audit response that is enhanced with a factual rebuttal to auditors' findings.
Assist the Assistant Director of Special Audit Projects in reviewing fiscal responses to the annual federal Single Audit [conducted by an external CPA firm, as facilitated by the Mayor's Office of Management and Budget (OMB)] to ensure the agency does not incur fiscal, internal control and material weakness findings.
Assist the Assistant Director of Special Audit Projects in compiling and reviewing programmatic responses to the annual Directive One questionnaire for the Mayor's Office of Risk Management and Compliance (MORMC). These requires Agency's compliance with the City Charter Section including providing a statement of the status of the agencies internal control environment and systems and actions taken to strengthen both.
Participate with the External Audit Facilitation Team members, agency programs and external entities, in pre and post audit conferences/meetings and in accounting/audit industry specific training seminars for the enhancement of knowledge and skills and completion of required Continuing Professional Education (CPE) credits.
Perform other related functions, duties, or projects, as assigned.

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