Special Assistant

Chickasaw Nation Industries, Inc.•Washington, DC

1d•Remote

About The Position

The Department of Energy (DOE) Office of Nuclear Energy (NE) requires a Special Assistant to the Deputy Assistant Secretary (DAS) for International Nuclear Energy Policy and Cooperation (NE-6) to achieve success in the performance of its mission. The Special Assistant will provide full time support in a remote work environment with occasional onsite presence as required by the DAS. The Special Assistant must be a Subject Matter Expert in providing managerial administrative and technical services to the DAS. Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people.

Requirements

Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.
Expert knowledge of standard office practices and procedures.
Expert ability to compose correspondence from draft to final version.
Expert in the use of the English language as to professional business grammar, spelling, punctuation and capitalization in the preparation of correspondence, reports and presentations
Expert skills to work effectively both individually and in a team environment.
Expert in use of government travel systems, DOE business processes, and Microsoft Windows and Office Suite (i.e., Word, Excel, Outlook, PowerPoint, etc.)
Expert in facilitating teamwork and coordinating efforts for the successful achievement of goals.
Excellent verbal and written communications skills with solid presentation skills.
Exceptional customer service and relationship-building skills.
Ability to schedule, plan and lead meetings.
Bachelor’s degree in Marketing, Communications, Journalism, Advertising, Graphic Design, Event Planning, Business, Information Technology, or other related fields and or a minimum four (4) years of relevant experience working in communications or a related field.

Responsibilities

Provides senior administrative and technical support services for the DAS and NE-6 team.
Manages meeting requests, complete necessary virtual meeting setups, and manages logistics for in-person meetings.
Manages calendars and ensure DAS is provided appropriate meeting or event materials in advance.
Coordinates with front office and other DAS assistants on scheduling, deadlines, and deliverables.
Plans, establishes, and manages activities to support complex international travel itineraries.
Utilizes the Electronic Country Clearance process and the Foreign Travel Management System, coordinates with NE IT to order equipment for DAS use during international travel; complete vouchers once travel has been completed.
Attends meetings on behalf of DAS and provide a written readout.
Liaise with external stakeholder’s staff to coordinate meetings and events with high level officials to include Embassies, industry, Congress, and non-governmental organizations.
Monitors classified correspondence and emails.
Develops office standard operating procedures to include onboarding and offboarding.
Works with the Correspondence Control Center (CCC) to facilitate packages and documents for concurrence and signature.
Coordinates with NE Communications team and update the NE-6 webpage and other online media.
Prepares emails, correspondence, PowerPoint presentations, flyers, meeting memos, and background materials as needed on a variety of nuclear topics.
Maintains records management for the DAS and provide oversight of team’s record management efforts.
Brings to management’s attention action items by priority.
Gathers and synthesizes data from various sources to support the decision-making process.
Manages extremely difficult and/or complex, highly visible projects.
Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.
Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers.
Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources.
Will immediately correct any unsafe conditions to the best of own ability.