Special Assistant (EXEMPT)

Government of the Virgin Islands

1d • Onsite

About The Position

An employee in this class performs a variety of special assignments of a highly responsible administrative nature assisting an agency’s head with directing and controlling the agency’s activities. Work involves planning, coordinating, directing, and evaluating activities of the agency and instituting new or amended methods and procedures. Work is performed within the framework of existing policies, laws, rules, and regulations of the agency; but an employee is expected to use acquired training and experience in exercising initiative and good judgment. General supervision is received from the agency’s head in the form of special instruction, discussion, and evaluation of performances.

Requirements

• Graduation from a recognized college or university with a Master’s Degree in Business or Public Administration, Economics, or equivalent any closely related field.
• Four (4) years of administrative experience involving interpreting and applying policy and determining compliance with laws, rules, and regulations.
• Considerable knowledge of the theory, principles, and techniques of public administration as they apply to departmental administration.
• Thorough knowledge of the objectives, policies, rules, and regulations governing operation of the Department and of the functions of the various divisions and bureaus within the department.
• Ability to interpret and apply administrative policies, laws, rules, and regulations.
• Ability to develop general assignments into specific results by organization of material and independent development of procedures, and to train subordinates in such procedures.
• Ability to perform administrative research involving collecting and assembling pertinent facts and data and arriving at justifiable and logical conclusions and recommendations therefrom.
• Ability to establish and maintain effective working relationships with co-workers, the business public, and all other persons contacted during the course of work.

Nice To Haves

• Graduate study may be substituted for the required experience.

Responsibilities

• Acts as liaison officer between agency head and various division, bureaus, and committees in or out of the agency, transmitting, instructing, and handling administrative problems, referring those problems involving deviation from or revision of existing policies, procedures, and regulations.
• Carries out a constant evaluation and analysis of departmental operations to ascertain the efficiency and effectiveness of existing policies, rules, and regulations, recommending amendments and revisions where necessary.
• Assists the agency head in preparing budget estimates and in the administration and control of budget appropriations for the agency.
• Performs a variety of research assignments and special studies, collecting information, preparing complex and technical reports, and recommending action to the agency head based upon information obtained.
• Acts as executive secretary to boards and councils.
• Examines records, procedures, and operations, and prepares comprehensive and technical reports recommending changes in procedures where necessary.
• Prepares digests of material for study by the agency head, studies particular problems in the operation of any area of the department as directed by the agency head and makes reports thereon.
• Undertakes, as delegated by the Commissioner, assignments involving administrative responsibilities in special areas of operation of the Department and in the development of new projects and programs not a responsibility of existing Division.
• Performs other related work as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior