Special Assistant to the Director

Prince George's County Government•Largo, MD

1d•Onsite

About The Position

The Executive Administrative Aide, serving under the working title of Special Assistant to the Director, provides high-level executive, administrative, operational, and project management support to the Director of the Office of Community Relations. This confidential position serves as an extension of the Director’s Office, ensuring the efficient coordination of executive initiatives, departmental operations, strategic priorities, and community engagement efforts. The Office of Community Relations ensures that County residents connect with government resources, agencies and personnel. Our responsibility is to serve as a bridge between government and its people. We do so by using data driven analysis and input received from constituents. We are dedicated to a world class service delivery model and ensuring Prince George’s County residents know that they can count on the Office of Community Relations to be highly visible, accessible and accountable.

Requirements

Associate's Degree from an accredited college or university in Business Administration or Secretarial Science.
Must have experience at the Administrative Aide IV level equal to the length of the probationary period.
OR Three (3) years of senior level secretarial/administrative experience which involved working with the public, office management and operational details, and staff supervision.
Any equivalent combination of relevant training, education and experience may also be considered.
EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.
Be willing to work in office and travel to attend events and visit meeting sites during and after hours.
Meet all training and performance standards and demonstrate proficiency as required by the agency.
Wear and use agency protective apparel and equipment in the performance of their assigned duties.
Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings.
Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed.

Responsibilities

Analyzes, interprets, and reports research findings and recommendations, both orally and in writing, to support executive decision-making and departmental operations.
Conducts independent research on issues raised by employees, governmental officials, community stakeholders, and the public and prepares summaries, findings, and recommendations as appropriate.
Assists in preparing organizational charts, plans, forms, reports, and related administrative data.
Drafts memoranda, letters, correspondence, briefing materials, and other documents for the signature of the County Executive, Director, and other leadership staff.
Reviews correspondence and written materials to ensure they are accurate, error-free, professionally prepared, responsive to identified concerns, and consistent with applicable County administrative procedures, including Administrative Procedure 190.
Manages and prioritizes the Director's calendar; confirms and schedules appointments, meetings, and engagements as applicable.
Schedules conference rooms, promptly notifies meeting participants, prepares meeting materials, and arranges catering and other logistical requirements when necessary.
Delivers telephone messages and other urgent communications promptly, clearly, and concisely.
Serves as a knowledgeable resource regarding the programs, services, and operations of the Office of Community Relations and appropriately refers inquiries to the responsible OCR staff member or external agency.
Resolves routine constituent and caller inquiries independently when possible, using knowledge of OCR programs and County services to provide accurate information and eliminate unnecessary referrals to other staff.
Maintains the Director's and OCR's files in an orderly manner and ensures that filing and document management are completed accurately and timely.
Purges office files in accordance with the approved County records retention schedule and applicable records management requirements.
Utilizes automated office equipment, electronic systems, and other technology in conjunction with assigned duties and responsibilities.
Provides executive administrative support for strategic initiatives, special projects, and departmental priorities assigned by the Director.
Coordinates and monitors assignments, action items, and projects on behalf of the Director to ensure timely completion and follow-up.
Maintains confidential executive records, correspondence, and sensitive information with discretion and professionalism.
Performs other executive administrative and strategic support functions necessary to facilitate the effective operation of the Office of Community Relations.