Speaker Operations Manager
About The Position
We are seeking a highly organized and detail-driven Speaker Logistics Manager to support our portfolio of national cybersecurity events, including Identiverse, InfoSec World, and MSSP Alert Live. This role is responsible for delivering a seamless, high-touch experience for speakers while ensuring flawless logistical execution across all event phases. You’ll work at the center of our event operations - partnering with programming, marketing, and production teams to manage speaker communications, travel, and on-site coordination. The ideal candidate thrives in fast-paced environments, anticipates challenges before they arise, and brings a customer-first mindset to every interaction. A successful candidate will be proactive, highly organized, and enthusiastic with excellent communication skills. A “can-do” attitude is a must.
Requirements
- 3 years+ of experience in event operations, conference production, speaker management, or a related field
- Proven experience supporting logistics for multi-speaker programs, ideally within B2B or large-scale conferences
- Demonstrated ability to manage multiple projects and deadlines in a fast-paced environment
- Strong organizational skills with high attention to detail and follow-through
- Self-motivated, strategic thinker with a collaborative, solution-oriented approach
- Exceptional organizational, project, and time management skills with a strong attention to detail
- Proficiency in the MS Office suite (Word, Excel and Power Point)
- Strong oral and written communication skills, and executive presence
- Able to lift up to 20 lbs
- Ability to travel periodically throughout the year to support onsite events operations
Nice To Haves
- Experience in Swoogo and Sessionboard is a plus
- Knowledge of and interest in information security markets desired
Responsibilities
- Own end-to-end speaker logistics for events, including onboarding, communication, travel coordination, and on-site support
- Serve as the primary point of contact for speakers, ensuring a high-quality, professional experience from confirmation through post-event follow-up
- Coordinate travel arrangements (flights, hotels, ground transportation) in alignment with budget and company policies
- Manage speaker schedules, session details, and rehearsal timelines to ensure smooth program execution
- Partner cross-functionally with programming, marketing, production, and operations teams to align on speaker needs and event requirements
- Track and maintain accurate speaker records, contracts, bios, headshots, and presentation materials
- Ensure timely collection and review of speaker deliverables (presentations, AV needs, special requests)
- Anticipate and resolve logistical issues proactively, both pre-event and on-site
- Support on-site execution, including speaker check-in, green room management, and session transitions
- Monitor budgets related to speaker travel and logistics, identifying cost efficiencies where possible
- Continuously improve speaker processes, tools, and communications to enhance efficiency and experience
Benefits
- The compensation range is $65,000 to $70,000, which does not include other compensation benefits package.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
